My client who is based in Eyre Square, Galway is looking for an experienced Administrator to operate their front of house Reception area. The Administrator/Receptionist will support the administrative needs of the Building & Infrastructure division and will also be responsible for managing the main reception of the Galway office. The Administrator/Receptionist will work closely with and report to the Office Manager. This role is initially for 6-8 months with the view to going perm for the right candidate. This role is fully office-based. Duties: * Assisting with project and proposal administration, ensuring compliance with system processes and procedures- * Assist with the preparation of proposal correspondence, ensuring all information is up to date. * Assistance with the upkeep of management spreadsheets, data entry and document management * Drafting project documentation such as Minutes, meeting records, letters etc * Preparation of templates and other standard documents * Assisting project teams in the preparation of presentations and collation of information * Performing data entry tasks on a recurring basis such as the upkeep of commitments register, recording turnover figures. * Coordinate front desk activities and the efficient management of incoming calls & emails including taking accurate notes * Greet and welcome visitors / clients to the office * Monitor staff movements in and out of the office * Monitor visitor access and maintain security awareness * Management & Distribution of incoming post and other deliveries Requirements & Skills * Working knowledge of Microsoft Word, Excel, and Outlook * Strong attention to detail with the ability to multi-task and prioritise tasks * Solid and professional written and verbal communication skills * The ability to work on your own initiative * Excellent time management and organisational skills * Previous administrative and/or receptionist experience is essential for this role and only candidates with this background will be considered. Skills: Administration Clerical Admin