Administration Coordinator - Biotech Plant - Dun Laoghaire, Dublin
Office/Project Location: Dun Laoghaire, Dublin
Employment Type: Contract
Work Location: Site Based / Hybrid
Pay: €24-€26 per hour
Experience: 4+ years
Visa: EU passport or Stamp 4 visa required
Our client is a leading international Biotechnology company with a state of the art aseptic manufacturing facility in Dun Laoighaire, South Dublin.
The plant is one of the most dynamic in Ireland and is currently undergoing rapid expansion and capital investment.
This is an excellent opportunity to get experience on Ireland's leading aseptic manufacturing plant.
Provides administrative support to a function or group of functions.
The Administration Coordinator is a critical role in ensuring the efficient operation one or more departments.
Their activities ensure that department management can maximize their productivity and focus on critical business activities.
Serves as a primary contact for one or more departments and coordinates and ensures timely completion of the groups administrative needs.
Diary management and organisation of activities
Making travel arrangements
Organisation of meetings – local and international, manages visitors travel arrangements
Expenses administration
Financial administration (purchase orders, invoices)
Supports department communications and tracking of activities
Customer Service – handles enquiries from internal stakeholders
Provides guidance and orientation to new team members
Completes specific projects and activities at the request of department heads to support efficient department operations.
Is one of a team of site-wide A/C’s who provide back-up and support for each other as required.
Any other tasks/projects assigned as per manager’s request.
Requirements
Experience in personal assistant/administration support roles to Director level
Excellent literacy and numeracy skills, with strong attention to detail
Competent in MS office tools – Word, Outlook, PowerPoint and Excel, Visio
Experience of organizing congresses/meetings involving stakeholders from multiple organizations, both local and international
Planning and organization skills
Ability to adjust to shifts in priorities
Self confident and assertive in working with senior management
Ability to maintain confidentiality
Proactive/solution orientated approach
Attention to detail in preparing reports
Personal accountability to see matters through to completion
Package
Contract role - Hourly rate €24 - €26per hour
The initial contract duration 12 months with view to extend