Advert Text
Position Title: Facilities Coordinator
Location : Client Site
Reporting to: Contract Manager
Overall Purpose of the Job
Accurately and efficiently manage and co-ordinate aspects of various Facilities ManagementContracts. The Facilities Coordinator will work closely with an existing team, headed up by a contractsmanager, to ensure the smooth running of these contracts.Services include Facilties Mangement, Hard and Soft Services, staff management, adhoc projectsand back off administration (updating CAFM, KPI deliverables, reporting).
Main duties and responsibilities
1. Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
2. Ensures the timely execution of all Work Orders, within the permitted parameters.
3. Ensure Key Performance Indicators are being achieved, escalating known issues to account manager
4. Review and approve sub-contractor invoices and verify works done (reports & dockets)
5. Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
6. Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing
7. Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
8. Ensures efficient management of all utilities, monitor and document consumption levels.
9. Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables.
10. Ensures high standards of cleaning are maintained at all times in accordance with the company cleaning policy.
11. Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported.
12. Ensure any accidental and wilful damage is recorded and reported promptly.
13. Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries.
14. Manage staff training through Human Focus.
15. Be an Apleona ambassador
16. Ability to work under pressure to tight deadlines
17. Must demonstrate a flexible approach to work
18. Providing accurate monthly reports on staff issues, PPM’s and reactive works on a monthly basis
The ideal candidate
19. Excellent interpersonal and communication skills
20. Solution minded
21. Understand safe working practices and health and safety legislation
22. Ability to work on his/her own
23. Well-organised and capable of prioritising own work
24. Flexible, Honest and reliable
25. Will be highly motivated
26. Needs to be a clear team player while at the same time exercising their own initiative in problem solving
Qualifications and Experience
27. Experience coordinating Hard and Soft Facilities Services.
28. Experience in managing people
29. Experience with KPIs and client interactions
30. A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
** Please note this role will require Garda Vetting**
Job Ref 11940