Responsibilities:
1. General office administration duties
2. First point of contact with customers/answering phones
3. Sorts and reviews invoices and check requests for proper account codes, object codes, discounts, payment terms
4. Maintains a complex record and filing system of accounts payable vendor files, financial records, purchase orders and invoices for retrieval or review by Management
5. Responds to questions and makes calls regarding billing problems; acts as a liaison between departments and vendors.
6. Checks departmental financial accounts to assure funds are available for purchases.
7. Processes requisitions and prepares purchase orders
Qualifications, skills, salary and experience:
8. Qualification in Accounting, Business Administration, Finance or related discipline
9. 2+ years’ experience in Office Administration/accounts based position
10. Ability to use Microsoft productivity software such as Excel and Word
11. Excellent attention to detail
12. Strong organizational ability
13. Effective corporate communications skills
14. Ability to consistently meet all deadlines