Responsibilities
for this Project Administrator role
1. Assist with ISO management systems and document control, focusing on quality, health and safety, and environmental compliance.
2. Help prepare tender applications by gathering and organizing the necessary information for submission.
3. Provide support for various projects and ensure project files (both digital and physical) are kept up to date.
4. Manage quality control by organizing and maintaining construction documents, with a particular focus on quality checklists.
5. Oversee document control by organizing and maintaining construction documents, registering all drawings, distributing them to the site management team, and archiving outdated drawings appropriately.
6. Assist with the administration and management of the Procore system.
7. Organize and maintain client safety files (O&Ms) for ongoing projects.
8. Collect relevant BCAR documentation and ancillary certificates from sub-trades, issuing them to the assigned certifier regularly, and support site management in meeting BCAR requirements.
9. Support the company training team and maintain the Continued Professional Development register.
10. Coordinate company inductions, including the setup of workstations and IT equipment.
11. Serve as the first point of contact for IT queries and requests.
12. Manage mass communications, including email marketing, social media, website updates, and assist with monthly bulletins.
13. Schedule meetings as needed through the email calendar.
14. Monitor the recruitment email and assist with interview scheduling.
15. Perform general administrative tasks such as photocopying and filing.
16. Co-organize various company events.
17. Provide ad hoc support to senior management.
Key Requirements for this Project Administrator role
18. Degree educated – in a related field is advantageous but not mandatory
19. Minimum 2 years’ experience in a similar role
20. Excellent interpersonal skills
21. Experience with BCAR highly desirable
22. Proficient with IMO management systems
23. Ability to work autonomously and take initiative
Package offered for this Project Administrator role
24. Starting salary ranging from €40,000 - €50,000, depending on experience
25. Excellent career progression
26. Opportunity to gain experience with a main building contractor
27. Continuing Professional Development (CPD)