We applications for the role of legal assistant. The ideal candidate will be an experienced administrator/secretary with experience of working in a litigation practice. The candidate should have excellent typing skills and should have experience in managing documents, preparing briefs and be proficient with Word and Excel. The candidate should have a familiarity with legal databases, file management and case management systems. It is important that the successful candidate is flexible in their approach to work, is collaborative in their approach to working with colleagues and maintains the highest standards of professionalism ad discretion in dealing with confidential and sensitive subject matter material.
Responsibilities
1. Updating and maintaining file and case management system, including scanning incoming post.
2. General copy and dictaphone typing.
3. Building briefs for counsel and making arrangements for the delivery of briefs and other supplementary documentation, including hand-delivery if required.
4. Preparing court books.
5. Preparing books for tribunal hearings.
6. Making arrangements for and filing affidavits, submissions and books of court/tribunal documents to meet court or tribunal-imposed deadlines, attending in person at court/tribunal offices as required.
7. Making arrangements for the service of documents, including the requirement to swear affidavits of service.
8. Making arrangements for the swearing of affidavits by other members of staff.
9. Assisting executives at meetings, including attending at court or tribunal hearings, taking attendance notes as required.
10. Dealing with queries on regulatory history of solicitors.
11. Drafting documents, such as publication notices.
12. Engaging with executives in other sections/departments in relation to issues such as costs recovery, invoicing, financial estimates, insurance reporting.
13. Answering telephone calls and responding to email queries from solicitors or other stakeholders.
14. Drafting correspondence to solicitors and other stakeholders.
15. Preparation of documentation to support the legal advisory function.
16. Conducting legal research
17. Hosting and taking attendance notes at virtual/remote meetings/hearings.
18. Other miscellaneous duties
Knowledge and Skills
19. Excellent administrative, organisational, communication and interpersonal skills.
20. Excellent I.T. skills in Word, Excel, PowerPoint and Outlook.
21. A good knowledge of the regulatory system for solicitors in Ireland.
22. Previous experience working in the legal sector.
23. A good eye for detail, and ability to carry out accurate and precise work under pressure ad time constraints.
24. An ability to work on their own initiative, as part of a team and be proactive in the role.
25. Have a flexible and collaborative approach to their work and responsibilities.
26. Experience working in a regulatory, legal or other professional environment.
Remuneration & Benefits
27. Salary [DOE).
28. Excellent working conditions.
29. Training and development opportunities.
At Wallace Myers International Recruitment Agency we specialise in sourcing professionals for key industries and services.