We are now hiring a Receptionist at our Head Office in Athenry, Co. Galway
This is a full-time permanent position reporting to the Management Accountant.
Key Responsibilities:
• Full responsibility for the efficient and professional running of the Reception function
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Manage all incoming calls through a central switchboard and route to correct person/department or their voicemail (Accounts Department)
• Booking delivery dockets onto Navision, the accounts system.
• Scanning & registering invoices onto the accounts system
• Booking and management of meeting rooms as required, including organising any refreshments required.
• Booking of accommodation as required and maintaining credit card transactions
• Manage incoming and outgoing post, couriers, etc.
• Ensure main voicemail reflects office closings, special events as well as posting office closed signs.
• Assist the accounts department as required.
• Managing stock for general office supplies, e.g. stationary, canteen etc.
• Ad hoc tasks as required for the efficient running of the company.
Requirements:
• Excellent interpersonal skills, comfortable and experienced interfacing with various levels of staff and management, while working in a fast-paced environment
• Polished professional with outgoing attitude, be a team player and love to make visitors feel at home.
• Excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees and vendors.
• Proficient in MS Office applications such as Outlook, Excel and Word.
• Excellent courteous and professional phone manner, previous experience in a high-volume call environment an advantage
• Ability to multi-task
• Flexibility in relation to ad hoc tasks
• Previous experience with data entry desirable
• Keen to learn new skills
• Authorisation to work in Ireland
Experience:
At least 2-3 years’ experience in a fast-paced administrative role required. Ideally have reception experience