Job Description
Exciting opportunity for a team administrator or office coordinator to join a trading adn services company as their next office coordinator.
Office Coordinator
Dublin City Centre
Fully onsite
32-35K DOE
The Role
Job responsibilities will include:
1. Maintaining office to include, office access, answering phones, dealing with external and internal mail, arranging couriers, filing, meeting room preparation and maintaining a tidy office throughout the day
2. Landlord management, ensuring facilities are fit for purpose, coordinating services into offices such as telecoms/electricity, ordering stationery, repair, and installation of office equipment, coordinating office cleaning requirements, etc
3. Basic Accounts- filing invoices/receipts and completing managerial credit card expenses
4. Ensuring orderly filing and document management in office
5. Maintaining the stock of office supplies, tea, coffee etc and ordering before running out
6. Provision of an effective and efficient administrative support service including diary management and secretarial
7. Setting up meetings, agenda and briefing documentation for meetings
8. PowerPoint presentations and preparing reports
9. Booking flights and other modes of transport as well as accommodation when required
10. Dealing with confidential material in a professional manner
11. Liaising with clients, suppliers, and other staff members on behalf of CEO
12. Maintain and update company website, i.e. posting blogs and vacancies
13. Communicating with blog subscribers via
14. Managing the company's social media accounts -Twitter/LinkedIn.
15. Liaising with graphic designers to create marketing materials g. posters, brochures, banners, invitations, and other promotional materials.
16. Manage and coordinate Internal events, while liaising with the management team
17. Booking and organisation of external industry events to include sponsorship, advertisements and speaking
Role Requirements
The Successful Candidate should be able to demonstrate the following:
18. Excellent administrative and organisational skills
19. Technical aptitude with experience using MS software packages; Word, PowerPoint, and Excel
20. Must work to deadlines and manage multiple tasks while maintaining a professional and courteous manner
21. Ability to work independently on own initiative, using good judgement and discretion
22. A mature outlook and a consistent approach to work
23. Ability to demonstrate a high level of confidentiality
24. Excellent interpersonal skills including strong written and oral communication skills
25. The successful candidate must fit with and embrace the company culture/value system In addition, the following would be an advantage:
26. Experience of office management
27. Some experience in Marketing and accounts would be desirable
28. Knowledge of WordPress, MailChimp and social media platforms would be an
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.
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