Catering Administrator Job
Excel Recruitment is looking to recruit a Catering Administrator for a client in City Centre. The job will start in April, full time, daytime hours, and is a temporary maternity cover for 9 to 12 months. Rate of pay is from €16 to €18 per hour.
An ideal candidate must have excellent communication skills, be able to multi-task, and have an upbeat attitude with a helpful and positive presence in the workplace.
Administrative Duties:
* Accounts processing for the food, beverage, and catering department.
* Office duties including rostering administration, printing, and publication to intranet of menus and maintaining accurate function sheets.
* Reservations (telephone, email, online) and diary management.
* Filing and records management.
* Provision of monthly Management Information (till discrepancy reports/sales reports/debtors lists/financial accounts/Holiday reports/Absent reports, etc).
Operational Duties:
* Communicate effectively and plan for the week ahead.
* Prepare customer letters and hospitality booking sheets and seek/track confirmation of details contained; ensure customers are made aware of all aspects of booking terms (cost, invoicing, payment, etc.).
* Organise documentation for weekly group and reservation activity.
* Complete and circulate the function sheets and rosters information each Friday to all departments.
* Maintain accurate sick leave and holiday request records for staff and associated communications.
* Follow up daily on any outstanding sales inquiries or provisional reservations.
* Assist Catering Manager with stocktake processes and processes monthly onto accounts system for reporting.
* Ensure correct filing and sign-off processing for all HACCP paperwork and documentation.
* Process stationery orders and ensure sufficient stocks are held as required.
EPOS Duties:
* Responsible for the administration and function of the EPOS system.
* Financial reporting, stock control, and the management of customer accounts.
* Updating new menu items and price points onto EPOS live system daily.
* Update any contracted supplier changes or stock price movements and report on same to the manager.
* Processing of online purchases, delivery dockets, and invoices through a computerized system in liaison with the Kitchen and Front of House teams.
* Administration and management of EPOS system with regards to financial reporting, stock control, and the management of customer accounts.
* Update our Finance team on any debtor's information needed for EPOS in order to effectively manage live position of customer balances.
Catering Administrator Requirements:
* Previous experience in a busy catering or food and beverage department.
* EPOS knowledge and previous administration experience.
* Excellent communication and interpersonal skills including a proven track record in working with other people in a cooperative environment.
* Strong numerical abilities with a focus on accuracy and analysis of data.
* Excellent judgment and decision-making abilities.
* Strong organizational and time management skills and ability to operate with precision in pressurized situations and to tight deadlines.
* Strong attention to detail.
If interested in the Catering Administrator Job, please apply accordingly with your CV for the attention of Dileta or get in touch directly on.
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