Job title: SuperannuationManager Grade: Grade VI Reports to: Financial Manager Working Hours: 35hours per week for a Full-time employee.
Mission and Values of the Hospital Mission We strive for excellence in meeting the holistic needs of our patients in a caring and healing environment in which the essential contribution of each member of staff is valued.
The values of human dignity, compassion, justice, quality and advocacy rooted in the mission guide us in our work.
We will, within the foregoing context, make every effort to maintain excellence in clinical care, teaching and research.
Comh mheas, comh bh, comh phrtocht agus comh oibre bunsraith r gcuid saothar uile.
Core Values Human Dignity Compassion Justice Quality Advocacy Role Summary: Responsible for management of the Pension/ Superannuation Department, ensuring development and delivery of optimum pensions management to all scheme members To provide payroll and pensions analysis for management, auditors and the HSE/DPER.
Be an authorised signatory for cheques and electronic banking for SMH payroll, pensions, retirement lump sums, refunds, third party payments and payments to DPER and Revenue.
Implement changes as required in the payroll and pensions area through projects.
Examples include implementation of the ResourceLink Pensions Module, the provision of Pension Benefit Statements and preparation for on-boarding to the Single Scheme Databank.
E-rostering is also a longer term objective.
Supervise and support the Superannuation Office and issue Tax Certificates for pension buy back.
Essential Qualifications / Experience: Leaving Certificate or equivalent.
Hold a Pension Qualification or have at least 3 years pension experience within the Public Health Service or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 Have or be willing to take further relevant third level studies were considered appropriate.
Person Specification:(e.g.
Key Skills & Competencies Required) Have strong IT skills.
Demonstrate the ability to effectively plan and manage own workload and that of others in an effective and methodical manner within strict deadlines, ensuring deadlines are met Prioritises effectively to manage multiple projects concurrently, structuring and re-organising own workload and that of others as needed Demonstrates responsibility and accountability for the timely delivery of agreed objectives The ability to work in line with relevant policies and procedures Practices and promotes a strong focus on delivering high quality customer service for internal and external customers and an awareness and appreciation of the service user Proactively identifies areas for improvement and develops practical solutions for their implementation Embraces and promotes the change agenda, supporting others through change and effectively seeing it through Demonstrate numeracy skills, an ability to analyse and evaluate information, considering a range of critical factors in making effective decisions.
Recognises when it is appropriate to refer decisions to a higher level of management Demonstrate initiative in the resolution of complex issues / problem solving and proactively develop new proposals and recommend solutions Ability to make sound decisions with a well-reasoned rationale and to stand by these as appropriate Demonstrate an ability to work as part of the team in establishing a shared sense of purpose and unity The ability to work with the team to facilitate high performance, developing clear and realistic objectives Demonstrates leadership, creating a team spirit, leading by example, coaching and supporting individuals to facilitate high performance and staff development Demonstrate a commitment to promoting a culture of involvement and consultation within the team, welcoming contributions from others Demonstrate excellent communication and interpersonal skills including the ability to present information in a clear, concise and confident manner (verbally and written) Demonstrate the ability to influence people and events and the ability to build and maintain relationships with a variety of stakeholders to assist in performing the role Demonstrate commitment to regular two-way communication across functions and levels, ensuring that messages are clearly understood Outline of Duties and Responsibilities: Supervise Superannuation Officer.
Pension forecasting Payroll verification and approvals Month end payroll reports (Fortnightly & Monthly payrolls) Submission of 3rd party, DPER & Revenue returns from payrolls Provide salary calculations for Inter- Hospital Accounts.
Process Banking On-Line (BOL) payments Superannuation refunds and Retirement Lump Sums.
Issue Tax Certificates for Pension buy back.
Liaise with HR/Superannuation Officer/Payroll on retirements.
Run pension scheme reports.
Pensioner Annual Declaration Forms.
Quarterly/Annual Pension Returns.
Calculate Pension increases for existing pensioners Implement the Pensions Module of RLK.
Calculate SCOPE PRSI reclassifications.
Single Pension Scheme Projects: Produce Benefit Statements / Prepare SMH the National Data Bank project.
Review / upgrade Rosters for payroll E rosters Document management going forward (Pension archives) Administrator for BOL & ROS The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.
Conditions of Employment: Annual Leave Entitlement: 31days per annum pro- rata.
Annual leave is calculated January to December of each year.
Sick Leave Regulations: Please refer to contract of employment.
Probationary Period: The appointee shall hold office for a probationary period of six months.
The terms of the Hospitals Superannuation Scheme (VHSS & SPSPS) will apply to this position.
A minimum of 1 months notice of termination of employment is required.
Notice of termination of employment must be received in writing.
Dress Code must be always adhered to.
Please note the following: The Hospital Board is not responsible for loss or theft of personal belongings.
Fire orders must be observed, and staff must attend fire lectures every 2 years.
Mandatory training must be adhered to and recertified before expiry timeframes occur i.e.
Manual Handling, Basic Life support, Intravenous assessment, Hand hygiene education, waste management and Mission effectiveness programme.
All accidents within the department must be reported immediately.
In line with the Safety, Health and Welfare at Work Act (1989 & 2005), smoking within the Hospital building is not permitted.
All Staff are advised to avail of Hepatitis B Vaccination with Occupational Health.
Policies/Legislation: All hospital policies and procedures form an integral part of an employment contract and may be subject to update and revision, from time to time, in consultation with union representatives as appropriate.
Employees are required to comply with all hospital policies, procedures (e.g.
Dignity at work, Trust in Care, Computer Usage Policy) and the hospitals ethical codes of practice.
Confidentiality In the course of your employment you may have access to, or hear information concerning the medical or personal affairs of patients, students, staff and / or other health service business.
Such records and information are strictly confidential and, unless acting on the instruction of an authorised officer, such information must not be divulged or discussed except in the performance of normal duty.
In addition records must never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required.
Hygiene During the course of employment staff are required to ensure that the hospitals hygiene and infection control policies are adhered to at all times.
All employees have responsibility to prevent transmission of infection by adhering to and implementing optimal hand hygiene and adhering to the Hospitals Hygiene processes.
Hygiene is a fundamental component of St Michaels Hospitals quality system to ensure the safety and well-being of its patients and staff and plays a role in the prevention and control of healthcare associated infection.
Benefits of working at St Michaels Hospital Defined benefit pension scheme.
Access to learning and development opportunities.
Library facilities.
Subsidised staff restaurant.
Subsidised pharmacy.
Access to subsidised gym facilities.
Access to health services credit union.
Group discount for health insurance.
Excellent access to public transport including dart and bus routes.
Tax saver commuter ticket scheme.
Bike to work scheme.
This job description will be subject to review in the light of changing circumstances and may include any other duties and responsibilities as may be determined from time to time.
Notes The extent and speed of change in the delivery of health care is such that adaptability is essential in this position.
The incumbent will be required to maintain and enhance their professional knowledge, skill and aptitudes necessary to respond to a changing environment.
The job description must be regarded as an outline of the major areas of accountability, which will be reviewed and amended on an on-going basis.