Executive Assistant to the CEO
The honorable society seeks an experienced Executive Assistant to support the Chief Executive Officer.
The ideal candidate will come from a legal or professional services background.
Key Responsibilities
* Support the Chief Executive in the administration and upholding of the Office of the CEO.
* Manage incoming and outgoing correspondence to the CEO.
* Provide administrative support in relation to meeting governance requirements.
* Track and maintain staff leave schedule, staff training records, and prepare reports as required.
* Maintain, manage, and archive files.
* Manage information/data sharing and retention in accordance with GDPR requirements and policies.
* Assist the CEO in managing their diary and organising staff/team meetings.
* Organise travel arrangements and accommodation requirements for CEO and other staff members as required.
* Assist the CEO in planning and following up on projects and other assignments.
* Deal with queries and respond appropriately in a timely and professional manner.
* Support the CEO in managing student exam appeals, the conferring process, and graduation ceremonies.
* Support the CEO in preparation of student information materials and annual reports.
* Assist with the publication of reports and communications.
Requirements
* At least 3 years' work experience in a similar role.
* Excellent MS office skills.
* Demonstrates well-developed decision-making, judgment, and problem-solving skills.
* Excellent organisational and planning skills with the ability to prioritise workloads.
* Demonstrates attention to detail and accuracy and ability to co-ordinate/lead on administrative requirements.
* The ability to work on own initiative and as part of a team.
* Capacity to take ownership of tasks and determination to see them through to a satisfactory conclusion.
* Excellent verbal and written communication skills.
* Demonstrates high level of confidentiality and discretion.
* Lives in Ireland and has the right to work in Ireland.
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