At Western Care we aim to provide the most appropriate care, in the most appropriate setting for the people we support.
And right now, we are looking to grow and support our team across County Mayo.
Why not be part of a progressive team, that's delivering for its community.
Western Care - Supporting People To Live Their Lives.
Clerical Officer Grade III Human Resources Department - Recruitment Castlebar, Co. Mayo Permanent 35 hours per week Reference Number 2025-022 Closing Date January 29 th, 2025 - Please note Interviews will take place on Wednesday February 5th, 2025 Application Detail Please apply using current C.V. Further information available by contacting Pauline Byrne, Human Resources Department - Email: ****** Job Brief To effectively coordinate the daily administrative functions and responsibilities assigned to the Recruitment area within the Human Resources Department. To liaise/communicate proactively and responsively both internally and externally thus ensuring an efficient service level is maintained.
Qualification & Requirements for the role Leaving Certificate mandatory Administration Qualification desirable Minimum 3 years previous experience of working in a busy administration role is required Experience of working in Human Resources/Recruitment role is preferable Competent and proficient in the use of MS Word / Excel & Databases Experience working with Applicant Tracking Systems an advantage Confidentiality is a key requirement for this role Ability to work under pressure to meet deadlines Attention to detail is essential Be a good communicator Ability to work on own and as part of a team Salary Scale Clerical Officer Grade III (Scale Range €26,411 to €42,805 per annum) Employment Benefits o Competitive salary o Pension and Life Insurance Scheme o Annual leave in excess of statutory entitlement o Premiums including anti-social payments on residential rosters o Dedicated learning and development o Flexible working opportunities o Staff initiatives e.g.
Employee Assistance Programme, Bike-to-Work Scheme o Sick pay scheme JOB DESCRIPTION Reporting Relationship : Head of Human Resources Purpose of Job: To effectively coordinate the daily administrative functions and responsibilities assigned to the role. To liaise/communicate proactively and responsively both internally and externally thus ensuring an efficient service level is maintained.
Main Duties & Responsibilities: Maintaining the administration element of the recruitment practice in the association, including but not limited to: Preparation of adverts Placing adverts on various platforms and social media Tracking applicants Preparing files for hiring managers for shortlisting and interviews Scheduling interviews and engagement with candidates as necessary Overseeing on-boarding requirements for successful applicants and preparing files to contract stage in the recruitment process Keep data recorded on relevant recruitment systems to allow data analysis required Provide reports to the Recruitment Lead as required Maintain effective records system in line with FOI Act Develop and maintain database systems to support service delivery Ensuring accurate attention to detail and consistent adherence to procedures within areas of responsibility Ensuring deadlines are met and service levels maintained Provide necessary support in relation to HIQA/New Directions and other regulatory bodies where required The above is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the grade, which may be assigned to him/her from time to time Qualification & Requirements for the role: Leaving Certificate mandatory Administration Qualification desirable Minimum 3 years previous experience of working in a busy administration role is required Experience of working in Human Resources/Recruitment role is preferable Competent and proficient in the use of MS Word / Excel & Databases Experience working with Applicant Tracking Systems an advantage Confidentiality is a key requirement for this role Ability to work under pressure to meet deadlines Attention to detail is essential Be a good communicator Ability to work on own and as part of a team Working Relationships and Communication: Understand and operate all relevant local and organisational procedure, directives and general information made available through the line manager.
Develop and contribute to good working relationships in the Organisation and with all other relevant personnel.
report to and appraise line manager or designate of all work-related issues and difficulties.
Follow the Association's Grievance and Disciplinary Procedure, available in the Association's Staff Handbook.
Maintain strict confidentiality relating to matters regarding personnel and services.
Attend and actively participate in staff meetings as required.
Actively participate in supervisory support as per Organisation Procedure.
General: Promote and develop good community networks, which support inclusion and integrations of persons we support.
Promote a positive image and name of the Association in the wider community.
Be accountable and responsible for input into service planning and delivery, together with job performance as per role within the Association.
Promote dignity at work and show respect to persons we support, colleagues and stakeholders in the course of duty. Act in a confidential manner when dealing with personal information relating to persons we support, families and staff.
Attend staff training events as required and implement learning in the workplace.
Perform any other appropriate duties as requested by manager.
Conditions: The Job Description forms an integral part of the Contract of Employment, together with the Association's Staff Handbook.
To engage with and use the technology systems and packages provided by the Association to support day to day work and future planning needs.
You will receive support and supervision from your line manager regarding your day-to-day work through the Supervisory Support Process in place in the Association.