Background:
Veolia is Ireland's leading environmental services company.
We provide a comprehensive range of energy, waste and water solutions and are dedicated to carbon reduction, protecting the environment and building the circular economy.
We offer all employees a benefits package as standard which includes full VHI cover, pension and education assistance.
When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone.
It's why we're looking for someone who's just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life.
We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.
Administration Manager Contract Duration/Type:
Specified Purpose (12 Months)
Location:
Kilkenny Hybrid/Onsite: Hybrid Working Pattern (Time/Hours): 8:30am to 17:30pm Monday to Friday Overview of the role: The successful candidate will lead a team of administrators to complete a range of administrative tasks across a variety of departments.
Efficiently manage the day to day operations and ensure a smooth running of administrative procedures.
Duties of the Role include; Plan, coordinate and manage all administrative procedures and systems Allocate responsibilities Provide coaching and guidance to support all administrators within the team Ensure the smooth and adequate flow of information within the company Manage schedules and deadlines Continuously reviewing and improving processes to ensure work is complete as efficiently as possible Keep abreast with all organisational changes and business developments Playing an integral, proactive and functional part in Sales, Design, Project, Site, Contract and Engineering Teams Tender/Sales Process Assist Business Director and Tender Manager with costing, commercial, and non-technical aspects of the tender process Responsible for tracking sales opportunities and pre-quals/tenders within Veolia through maintenance of a log file and/or customer relations management system Assist Business Director with Investco, Go/No Go and Pipeline maintenance in accordance with Veolia policies Development of good working relationships with departments within Veolia to integrate all aspects of project design/execution into tender management Assistance with development of O&M Manuals and contract administration Assisting department manager(s) with the set-up and maintenance of routine business reporting Engineering & Project Collaborate with Veolia UK for fleet management in Ireland Responsibility for Veolia On-boarding procedure for all new employees Monthly Management reporting Administration support for Project Managers Undertaking raising purchase orders, receipting of goods, invoice queries Processing Workday queries Document Control for various Projects Commercial Management Development and understanding of the marketplace for Veolia offered services and development of a network of contacts both internal and external to the company.
Assist Business Director with general Mar-comms duties as required Assist with placement of orders and administration of the financial and accounting systems Required skills for this role; 2+ years of experience in an Admin role with appropriate and equivalent experience A Bachelor's degree in a relevant field may be preferred Very good understanding of office management processes Experience with financial and facilities management principles Proficient in Workday (advantage but not requirement)
Proficient in MS Office / Google Critical thinker and problem-solving skills Team player Good time-management skills Great interpersonal and communication skills Please note:
* If you are an EU/EEA national, you will be asked to show proof of right to work in Ireland.
If you are a non-EU/EEA national, you will require current and valid permission to work and reside in the Republic of Ireland.
Information on legislation and guides to the procedures in relation to obtaining greencard permits ,work permits, spousal/dependant permits is available on the Department of Jobs, Enterprise and Innovation website.
Here at Veolia, we're proud to be known as an equal opportunities employer.
We know how important it is to be fully committed to building and maintaining a diverse and inclusive place to work for every one of our colleagues.
If you are an EU/EEA national, you will be asked to show proof of right to work in Ireland.
If you are a non-EU/EEA national, you will require current and valid permission to work and reside in the Republic of Ireland.
Information on legislation and guides to the procedures in relation to obtaining work permits, is available on the Department of Jobs, Enterprise and Innovation website.