We are recruiting for an Office Assistant to take responsibility for facilities management of our sites as well as other administration and HR-related duties.
Overview of Duties
* Facilities management – work with procurement lead to ensure office supplies and resources are restocked
* Ensure offices are well presented and fit to receive visitors where appropriate
* Coordination of security management for the office footprint
* Escalation point for office maintenance issues and point of contact for suppliers such as air conditioning, building contractors, and cleaners
* Post distribution and management including booking of couriers where needed
* Manage health and safety procedures and ensure the correct number of fire marshals and first aiders are trained
* Keyholder for offices on a rota basis
* Administration to support the human resources team
* Occasional travel to other Ireland sites, as required by the business
Person Specification
Knowledge, Skills and Abilities:
* Well organized with strong time-management skills
* Ability to work as part of a team but also autonomously
* Problem solver
* Good at building relationships
* Good verbal and written communication skills
* Ability to maintain confidentiality and handle sensitive information with discretion
* Proficient in MS Office suite
* Excellent communication and interpersonal skills, with a professional demeanour
Education and/or Experience
* Two or more years of experience in office management (preferred)
Key Information:
Hours: 35 hours
Location: Blackrock, Hybrid
If this sounds like something you are interested in please apply, or contact Lucy Reed for further information.
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