Lead Administration Assistant
We are seeking a Lead Administration Assistant to support our large infrastructure projects.
Key Responsibilities:
* Manage Project Administration and Document Management duties, ensuring the overall delivery of the Commercial Operation Department, internal and external communications, meeting minutes, and diary coordination.
* Control and administer the Cemar Contract Management system.
* Control and administer the SharePoint Document Management System.
* Set up and administer the Commercial Operations Risk Management System.
* Produce Department reporting requirements for Boards.
* Produce PowerPoint presentations.
* Organize attendance of project team members at conferences, workshops, training.
* Manage Parliamentary Questions/Enquiries.
* Manage Freedom of information requests.
* Establish and maintain a suite of standard template documents for the commercial operations department, memos, minutes, letters, file notes, etc.
* Perform general administration duties and provide support in all relevant tasks, activities, or other duties assigned by the Project Director.
* Provide weekly infrastructure inspection reports to Asset Managers, highlighting issues of concern relating to the condition of the asset.
Requirements:
* 5 years minimum experience working in a modern office environment.
* Excellent IT skills, proficiency in MS Word, Excel, PowerPoint, Outlook, and ability to quickly adapt to new systems.
* Ability to work as part of a multi-disciplinary team with colleagues and external advisors from diverse backgrounds.
* Highly organized, strong administration and interpersonal skills.
* Excellent written and verbal communication skills and attention to detail.
* Ability to develop and manage document control or information management systems.
* Ability to deal with senior managers and key stakeholders.
* Aptitude for minute taking.
* Highly motivated with ability to work on own initiative.
Additional Information:
* Full-time, permanent position.
* Competitive remuneration and attractive range of benefits.
* One volunteering day per year.
* Gym discount.
* Company-funded social club.
* Opportunity to work on impactful and innovative projects.
* Career development opportunities both in Ireland and globally.
* Opportunity to work with a diverse group of talented and collaborative colleagues.