Office Manager & Legal Bookkeeper RoleLink Personnel have partnered with our client, a Boutique Law Firm in Dublin 2, to hire an Office Manager and Legal Bookkeeper.
Working with a well established Law Firm in a friendly and respectful environment, this role may suit a Legal Executive or Legal Bookkeeper looking for their next move.
The role is interesting and varied, offering good autonomy.
Salary: to €60k
Benefits: Tax Saver Travel Scheme, Bike to work Scheme, PRSA, Flexible work arrangements, Bonus
Responsibilities:Daily banking;Assigning and dealing with lodgements from online banking;Loading and part authorising EFTS;Scanning and saving all correspondence to document management system;Invoicing;Petty cash control;Bank reconciliations and investigations;Month end reconciliations;Preparing month end, quarterly and year end accounts;Submitting Year end and quarterly accounts to auditors for preparation of Law Society Reports;Liaising with Auditors for requests for further information and documentation;Preparing and filing VAT returns;Statutory compliance – ensuring that accounts are maintained and operated in compliance with the Solicitors Accounts Regulations and compliance with Anti-Money Laundering Regulations;Credit control and accounts payable;Revenue Online-Stamp Duty, ROS Certificates, CGT 50 Applications submissions;CSOL Payments;Land Direct authorisations and payment of applications;Withholding Tax processing.HR and Payroll duties:Monthly payroll administration and payment of wages;Calculating wages and salaries;Issuing employees' wages by cash, cheque or electronic transfer;Maintaining employee data;Issuing tax forms and related documentation and assisting employees to complete them;Deducting tax and insurance payments;Resolving issues employees have with timesheets, payslips and other payroll matters;Changing employee bank records when necessary to process payments accurately;Maintaining statutory reports and ensuring timely filings to ROS;Employee PRSA administration and pension administration;Bike to work scheme administration and tax saver bus tickets administration;Recruitment-Advertising and interviewing candidates;Offer letters and contracts to new employees;Leave and absence management;New employee set up (IT/Keys/Facilities and documentation).Facilities Management:Provision of appropriate facilities for staff;Maintenance of building-sourcing suppliers and contractors;Office equipment and the related maintenance contracts;Liaison with service providers (e.g., cleaners, alarm services, fire suppression, etc.
);Ensuring facilities comply with Health & Safety regulations;Management of car parking spaces;Insurance-renewal of office policies.Purchasing:Ordering of office supplies - stationery, bathroom, and kitchen consumables, and printer consumables;Purchase agreements with external suppliers.Office management:Ensuring sufficient staff levels, and relevant cover for reception;Sourcing temporary staff;Event management.The Candidate:Legal Bookkeeping/Accounts experience;Experience using a case management system – Partners for Windows an advantage;Ability to work on own initiative;Good interpersonal skills.If this Office Manager/Legal Bookkeeper vacancy sounds like you, call Orla on 01 8456312 for details. Link Personnel Interested in this role?Send us your CV
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