We are currently recruiting for an Accounts Assistant based in our head office in Stamullen Co.Meath.
The chosen candidate will be expected to manage the allocation of cash equivalents to all houses and liaise with them for any spend requirements, address day-to-day queries raised by houses and maintenance staff relating to spending, manage the residents bank account, organise payments on company credit card and oversee the utility costs of houses.
Reporting Relationship
To Group Management Accountant
Key Working Relationships
Group Management Accountant, Finance Team, Houses
Purpose of Post:
To manage the allocation of cash equivalents to all houses and liaise with them for any spend requirements, address day-to-day queries raised by houses and maintenance staff relating to spending, manage the residents bank account, organise payments on company credit card and oversee the utility costs of houses.
Principal Duties and Responsibilities:
Key Responsibilities:
1. Manage the top-up of Dunnes Cards (fortnightly) and Soldo debit cards (monthly) for all houses.
2. Order and set-up Dunnes and Soldo cards for new houses and replace lost cards.
3. Manage a company credit card including arranging payments within agreed budget controls.
4. Oversee the receipt of utility bills for all houses (electricity, gas, telephone, mobiles, waste, motor fuel) and check charges are in line with expectations.
5. Manage cash belonging to residents including receipts of cash, lodging to bank account, payments to residents, regular balancing and full record keeping.
6. Liaise with houses on resident cash matters including assistance in setting up bank accounts.
7. Manage the Finance department Petty Cash.
8. Support the set-up of new houses by ensuring all of the above elements are in place in advance of house opening.
9. Escalate any items of concern to management accountant for resolution.
10. Order gift vouchers to be used by HR and CEO, from time to time.
11. Assist Procurement Officer to raise orders, from time to time.
Other Ad-hoc Responsibilities Where Required:
Administration
Cooperate with developments and use of information technology.
Keep informed of relevant legislation, and all policies and procedures of the Group and support management on their implementation.
Human Resources
Create a good working environment which contributes to maintaining and enhancing effective working relationships.
Communications
Communicate effectively with both internal and external stakeholders.
Assist in the implementation of change, especially the roll-out of greater cost control using budgets.
Training and ongoing development
Attend and participate in training courses including external courses as required by the needs of the organisation, and in accordance with Company policy and national standards.
Attend and participate in staff meetings as requested by the Line Manager.
Willingness and commitment to review and change work practices in line with training and service developments.
Attend performance/appraisal meetings, as required, with the line manager.
Essential Qualifications
1. 2-3 years' experience in a busy office role.
2. Proficient in Microsoft office suite.
3. Must be organised and able to prioritise work to meet house needs.
4. Good standard of general education. Have obtained pass in at least five subjects including Mathematics and English in Leaving Certificate examination or a comparable standard in any equivalent examination.
Essential Knowledge/Skills
1. Competent in the use of Excel and Outlook.
2. Well-developed analytical and communication skills.
3. Ability to work on own initiative with a strong focus on accuracy with limited supervision.
4. Proven experience and ability to work to tight deadlines.
Skills And Competencies
Competencies appropriate to the post:
Problem Solving and Initiative: Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on their knowledge and experience base and calling on other resources as necessary. A bias for taking action; the ability to think ahead of the current situation, particularly before problems or crises occur.
Commitment to Quality: Demonstrates ability to focus on both internal and external stakeholder needs and show determination to offer a quality service.
Communication & Interpersonal
Can speak clearly, fluently and in a compelling manner to both individuals and groups. Adapts communication style to suit the audience. Writes in a clear and concise manner, using appropriate templates, style and language for the reader.
Adaptability & Reliability
Able to react effectively at short notice to changing circumstances. Willing to accept advice and suggestions from others and to learn from experience by changing own behaviour. Demonstrates a high level of dependability in all aspects of the job.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Hospitals and Health Care
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