Job Title: Training Administration
Location: Kinsale, Cork (onsite)
Job Responsibilities:
* Provide onsite administrative support combined with the Doc controller.
* Act as a backup for onsite delivery support during employee vacations/time off, coordinating with remote resources as needed.
* Oversee logistics for in-person training sessions, including room setup coordination with Sodexo, technology troubleshooting and support, distribution of training materials and cafeteria/food tickets, and liaising with instructors for smooth session execution.
* Manage the printing and issuance of documents.
* Implement and support global compliance initiatives to enhance document control processes.
* Oversee the distribution and flow of training documents across operational areas.
* Maintenance and tracking of On-the-Job Training (OJT) and Qualification Documents (Qual Docs), processing approximately 150+ documents monthly with an increasing volume.
* Maintain and update tools to track learner qualification status (huddle boards).
* Oversee the distribution and flow of training documents across operational areas.
* Track and maintain issuance records for OJTs/Qual Docs.
* Partner with third-party support teams to ensure accurate tracking and logging of returned OJTs.
* Organize and facilitate external training sessions, including welcoming and assisting external instructors, managing room setup and troubleshooting technical issues, coordinating room bookings.
* Manage Training Purchase Orders (POs), including submission requests to the Kinsale Purchasing team.
* Oversee the maintenance and scheduling of training facilities, ensuring all training rooms are operational.
Requirements:
* Prior experience in training administration, administrative support, document control, or training coordination role is an advantage.
* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent organizational skills, with the ability to handle multiple priorities simultaneously.
* Strong attention to detail and problem-solving skills.