Job Title: Legal Secretary
Firm Role Purpose:
To provide high-quality legal secretarial support to Solicitors in the Commercial Property & Banking Department.
Key Responsibilities:
* Transcribe dictations accurately and efficiently.
* Save and store documents electronically on the firm's practice management system.
* Format legal documents with precision and attention to detail.
* Provide filing, invoicing, and general administrative support.
* Prepare and arrange registration of Land Registry or Registry of Deeds documents using the Property Registration Authority website.
* Conduct Requisitions on Title.
* Schedule title documents for timely completion.
* Prepare Contract for Sale agreements.
* Coordinate closing documentation, including Family Home and Section 72 Declarations.
* Develop Bibles of Security/Title documents.
* Manage Data Rooms using HighQ software.
* Prepare online returns via ROS.
* Occasionally cover reception duties.
* Assist with overflow secretarial work as needed.
Background and Experience:
The ideal candidate will possess a minimum of three years of experience as a legal secretary, preferably within the Commercial Property & Banking sector.
Experience working in a fast-paced office environment is essential.
Key Skills Required:
* Exceptional attention to detail.
* Strong IT and systems capability.
* Able to plan, prioritize, and manage multiple activities simultaneously.
* Excellent people skills, with the ability to collaborate effectively with colleagues.
* Self-motivated and able to use initiative to manage time efficiently.
* Digital Dictation skills at 60 wpm+.