Junior Legal Executive Position
Dublin 2, Ireland
This is a permanent position with hybrid working available after probation.
Key Responsibilities:
* Liaise with clients regarding case files as requested.
* Cultivate and maintain professional relationships with clients at all times.
* Handle incoming and outgoing phone calls promptly.
* Record relevant calls in the Call Notes facility on the Keyhouse system to document activity and keep the system file up-to-date.
* Manage emails related to case files using the Keyhouse system email facility.
* Update physical and electronic files with information from emails as required.
* Organize meetings, appointments, or events for cases as requested by the Legal Executive.
* Review post with the Legal Executive and progress assigned post as instructed.
* Scan incoming post and report to the Keyhouse system.
* Issue outgoing post as required.
* Review and finalize completed dictation received from the Legal Typists or Legal Executive.
* Maintain physical file information by ensuring timely filing of post and documentation as instructed.
* Close out physical files when completed and organize shipment to offsite storage if requested.
* Maintain electronic file information by documenting and planning case activities on the Task List.
* Update call/meeting information using the system facilities.
* Update case-related data in the Company spreadsheet if requested.
* Maintain spreadsheets and reports as requested by the Legal Executive.
Requirements:
* A law degree or Secretary/Executive qualification/experience would be desirable.
* Good typing skills are crucial, even with support from a typing pool.
* Proficiency in MS Word, Excel, and Outlook is essential.
* Experience with a case management system like Keyhouse is a significant advantage.
* Excellent communication skills, both oral and written, in English are necessary.
* Good spelling, grammar, and legal terminology knowledge are essential.
* Numeracy is important for managing fee notes and creating invoices.
* A personable nature and professional phone manner are vital to this role.
* The successful candidate must be a strong team player with good self-management and time management skills.
* Attention to detail is crucial to this role.
About Us:
We are an employment agency and employment business for permanent and temporary recruitment.
In response to your application, we will contact you by phone, email, or SMS to discuss it and related opportunities.
You can opt out at any time using the links provided.