Senior Administrative Assistant:
Kenny-Whelan is hiring a Senior Administrative Assistant for one of its Global Biotech Life Sciences Companies in Limerick.
Profile of the Role:
The successful candidate will provide administrative support to Document Controller and Directors.
Description of Duties:
* Prepare a plan with the Senior Document Controller and Director to ensure efficient and effective travel itineraries.
* Manage daily complex diaries and prepare all material requirements for travel (assemble binders, pre-reads and agendas).
* Book and prepare travel arrangements/itineraries (registration, ground, air, lodging)
* Work with the Senior Document Controller and know key Director contacts to ensure good communications (meetings /phone calls) etc are appropriately scheduled
* Respond to all enquiries and contacts in a timely and professional manner.
* Plan events and coordinate activities for small or large numbers of people at off-site and on-site locations.
* Interact with individuals from other organizations in coordinating schedules.
* Process accounts payable/invoices - Direct incoming requests to the appropriate personnel.
* Maintain team/meeting distribution lists.
* Prepare correspondence and other materials for outgoing mail.
* Arrange details for visitors to the area - Maintain organization charts for the department.
Experience and Requirements:
The ideal candidate will have 5-10 years of administration experience, preferably in the pharma/biotech/medical device industry.
Key skills include:
* Ability to work independently with a high level of self-management in a dynamic work environment.
* Managing time to meet multiple demands.
* Advanced competency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Proficient with Electronic Document Management Systems (EDMS).