Purchasing Administrator Job Description
Summary
Join our dynamic and growing company as a Purchasing Administrator, where you will utilize your purchasing skills to grow your career. You will be supporting the purchasing manager and assisting with all inventory movement, resolving supplier queries, and ensuring accurate information on the system.
Job Description
The Purchasing Administrator role involves:
* Receiving emails from depots and coordinating the movement of parts and materials
* Creating Purchase Orders (POs) on the system and emailing them to suppliers
* Following up with suppliers on the Estimated Time of Arrival (ETA) of materials and relaying information to relevant depots
* Ensuring stock items are coded correctly and accurately recorded on the stock systems
* Creating new codes for new products using commodity codes, country of origin, etc.
* Arranging transport for the collection of goods from overseas suppliers
The Purchasing Administrator will also:
* Liaise with the Accounts Department to ensure accurate deliveries and receipts at the correct depot
* Investigate and resolve any stock discrepancies
* Participate in monthly stock takes of randomly selected product groups
* Update product codes with minimum stock levels
Requirements
To be successful in this role, you will need:
* 2-3 years' experience in a Procurement/Supply Chain role
* Strong organisational and communication skills
* Strong IT skills, with emphasis on Microsoft Office (Microsoft Excel)
* Excellent time management, organisation, and planning abilities
* A proven track record of delivering results against Key Performance Indicators (KPIs)
* Strong customer focus and commitment to providing a quality service