Job Title: Facilities Coordinator
A skilled Facilities Coordinator is required to join a renowned utilities organization on a hybrid basis, working closely with clients and internal teams.
Key Responsibilities:
* Receive and log incoming maintenance and facilities service calls from clients via phone, email, or other communication channels.
* Coordinate work for technicians based on their availability and location to ensure timely delivery of services.
* Liaise with relevant functions to monitor call history, follow up on completed works, and ensure close out of maintenance and facilities projects across all sites.
* Schedule and coordinate the repair and maintenance of facilities at client sites, ensuring optimal use of resources.
* Manage reactive and preventative maintenance schedules for all sites, ensuring seamless operations.
* Oversee scheduled maintenance activities, monitoring progress and identifying areas for improvement.
* Administer contract/vendor management, including verification of contractor work completion and authorization of payment for invoices and POs.
* Maintain a contract database, tracking contract expirations and obtaining quotes from vendors and suppliers as needed.
Requirements:
* Possession of a third-level qualification in Building Services Management or a related field (desirable).
* Strong organizational and administrative skills, with the ability to prioritize tasks effectively.
* Proficiency in Microsoft Office Suite, with excellent written and spoken English language skills.
* Ability to track and manage ordering of supplies and services efficiently.
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