At Hitachi Energy, our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals, and factories.
We are looking for an Executive Assistant to join our team in Dublin. The opportunity: you will become the right-hand person of the manager and provide executive support to maintain a high level of leadership – a central and important part of our exciting projects within the team in Ireland and globally.
Your Responsibilities
* Coordinate scheduling and extensive calendar management, as well as the management of content and flow of information to senior executives.
* Arrange internal and external events, including travel arrangements, itineraries, accommodation, conferences, and visiting speakers.
* Assist in the development and implementation of marketing and branding strategies.
* Support the creation of marketing materials, including brochures, flyers, and social media content.
* Conduct market research to identify trends and opportunities for brand growth.
* Help manage and update the company's website and social media profiles.
* Manage professional and personal service support and scheduling for the Country Manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
* Organize team communications and plan events, both internally and offsite.
* Provide administrative and management support, such as meeting minutes, preparation of presentations, spreadsheet creation, and maintenance of administration systems.
* Research, compile, verify, and analyze information and prepare special reports, presentations, organization charts, process maps, correspondence, etc.
* Coordinate meetings, agendas, minutes of meetings, actions, and follow-up.
Your Background
* Experience as a Personal or Executive Assistant or worked within administrative sales role or similar environments.
* Strong time-management skills and the ability to organize, prioritize and coordinate multiple projects at once.
* Great written and verbal communication skills in English is required.
* Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
* Knowledge about and experience of working in our business systems, for example Workday, SAP HR, Easy Procurement, Fieldglass, MyIS, Teams events, Visio is a plus.
* Experience developing internal processes and filing systems is also a plus.
What We Offer
* Flexible working time.
* Health care and wellness allowance.
* Fantastic career possibilities within Hitachi Energy both within Ireland and globally.
* Mentor to support you throughout onboard phase.
* Variety of trainings and education supporting employee development.
* Diversified company.
* Supplementary compensation for parental leave.
Salary range: €50,000 - €70,000 per year, depending on experience. If you are a qualified individual with a disability, we encourage you to request reasonable accommodations to support you during the job application process.