Job Summary
At PFP Fire Systems, we are hiring an office administrator to join our dynamic team. The successful candidate will be responsible for managing day-to-day office operations, coordinating administrative tasks, and ensuring the office runs smoothly.
Key Responsibilities:
* Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
* Provide support to the operations team and management, including handling correspondence, preparing documents, and scheduling meetings.
* Manage communication channels, such as phone calls and emails.
* Maintain filing systems and ensure the proper retention, protection, and disposal of records.
* Manage time sheets, data entry, and other record-keeping tasks.
* Tracking and reviewing company absence, annual leave, sickness, parental leave etc. within the Time and Attendance System.
* Organise and maintain employee training records, arrange inductions and book specific training in a timely manner.
* Oversee supplies to ensure resources are available when needed.
* Review and update policies as necessary to reflect changing needs.
* Use Sage 50 to process invoices and manage stock levels.
* Support the onboarding and training of new employees.
* Work with company-specific software; Plan Radar, Sling, Boxcore etc.
Requirements:
* Keeps track of multiple tasks simultaneously.
* Strong verbal and written communication skills.
* Works well with others and can foster a positive work environment.
* Completes tasks on time and can properly prioritize work.
* Proficiency in using Microsoft Office software and database management.
* Strong attention to detail and accuracy.
* Be able to work on your own initiative as well as work well in a team setting Comfortable in a high-pressure environment.
* Proactive, dedicated, and focused
Education and Requirements:
* Two years experience in an office setting
* Construction knowledge is preferred
* Proficient with Microsoft Office software and phone systems
Work Hours:
20-30 hours per week
We have the flexibility to work with the successful candidate to develop a work schedule that suits both parties.