Administrative and Bookkeeping Specialist
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We are seeking a detail-oriented and organized Administrative and Bookkeeping Specialist to join our team. This role is integral in ensuring smooth office operations and accurate financial record-keeping.
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The ideal candidate will be proactive, trustworthy, and skilled in managing administrative tasks while maintaining precision in bookkeeping.
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Key Responsibilities:
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1. Bookkeeping Duties:
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2. Maintain accurate financial records and ledgers.
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3. Process accounts payable and receivable.
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4. Reconcile bank statements and financial discrepancies.
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5. Prepare and submit financial reports as needed.
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6. Assist with payroll preparation and tax compliance.
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7. Manage invoicing and follow-up on outstanding payments.
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9. Administrative Duties:
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10. Manage office supplies and inventory, ensuring smooth daily operations.
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11. Schedule meetings, appointments, and coordinate calendars.
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12. Handle correspondence, emails, and phone calls professionally.
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13. Maintain and update company databases and filing systems.
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14. Support the preparation of reports, presentations, and other documents.
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15. Assist with onboarding and training of new staff members.
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17. General Support:
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18. Collaborate with other departments to ensure effective communication.
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19. Assist in budgeting and financial planning activities.
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20. Support special projects and ad-hoc tasks as required.
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Qualifications and Skills:
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Required:
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22. Proven experience in bookkeeping or a similar role.
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23. Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite.
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24. Strong organizational skills and attention to detail.
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25. Excellent verbal and written communication skills.
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26. Ability to handle sensitive information with confidentiality.
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27. BASIC understanding of financial regulations and compliance.
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PREFERRED QUALIFICATIONS:
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Certification in bookkeeping or accounting (e.g., AAT, ACCA).
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Familiarity with CRM systems and office management software.
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Prior experience in a similar administrative role.
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Personal Attributes:
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Self-motivated and able to work independently.
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Strong problem-solving abilities.
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Excellent time-management skills and ability to prioritize tasks.
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Collaborative team player with a positive attitude.
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What We Offer:
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Competitive salary: €50,000 - €60,000 per annum.
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Professional development opportunities.
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A supportive and friendly work environment.