We are currently recruiting an Accounts Administrator for our client based in Sligo. This role will be 2 days in Ballymote and 3 days in Sligo. This is a temporary 3-month contract.
Main responsibilities:
1. Process all supplier invoices received on date of receipt.
2. Review the latest bank statements to ensure that the supplier payments via cheque/Direct Debit have been posted. Customer receipts are posted and update Pegasus for any visa card payments when made.
3. Review supplier invoices and statements.
4. Note any new admissions and discharges with Regional finance as part of the monthly customer invoicing process.
5. Issue resident statements as requested/deal with queries.
6. Scan all Capex invoices and forward a copy to Regional Finance.
7. Lodge any cheque/cash receipts once a week.
8. Obtain approval for supplier invoices processed in the previous week from the Director of Nursing.
Fortnightly Payroll Process:
1. Reconcile Roster to TMS clock in information, resolving anomalies.
2. Advise of any payroll rate changes, new starters, leavers, etc.
3. Submit reconciled payroll to outsourced provider by late pm Tuesday.
4. Review and approve payments for accuracy, so that payment can be processed for value on Friday.
5. Act as liaison with staff to address any payroll queries that may arise, report up to Regional Finance if you are unsure/unable to resolve.
Mid-Month:
1. Forward Health Trust payment remittances upon receipt to Regional Finance so that they can be allocated to resident accounts.
2. Reconcile Petty Cash/Resident Float balances.
3. Schedule a monthly conference call with Regional Finance to review actions/issues/feedback/recommendations/process refinements, etc. (standard agenda to be issued).
4. Reconcile payments made via the Visa Card to the monthly Visa Card statement.
Beginning of Month:
1. Generate Resident invoices for the current month.
2. Review Debtors Ledger Report for the previous month.
Month End:
1. Sales Ledger to be closed one day post month.
2. Email suppliers requesting statements.
3. Purchase Ledger to be closed three days post month end.
4. Note all ‘late’ supplier invoices for discussion with Regional Finance re accruals.
General:
1. Dealing with respite residents sending out welcome packs including financial assessment and now contract of care and also chasing up on these.
2. Dealing with the Liaison officer along with public health nurses regarding booking in residents.
3. Following up with recruitment agencies for staff.
4. Support Director of Nursing in performing ad hoc duties as required.
Requirements:
1. 2-3 years experience in a similar role.
2. Full drivers licence as travel between offices is required.
3. An interest in IT systems and processes would be an advantage.
4. Advanced Excel skills.
5. Excellent communication and interpersonal skills.
6. Ability to work under pressure and to tight deadlines.
7. Be flexible and a team player.
8. Proficiency in Microsoft Office, including Excel and Word.
9. Ability to work on own initiative.
10. Experience of working in a high volume environment.
There will be other day-to-day ad hoc administration duties as requested.
This job description outlines the main functions and responsibilities of the post and is subject to review and amendment according to business needs within Nazareth House. However, it is not intended to be an exhaustive list of all the duties involved; consequently, you may be required to perform other duties as appropriate to the post which may be assigned to you from time to time.
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