Office Manager | Dublin
Oradeo Recruitment are seeking an experienced Office Manager for an established construction company based in the Dublin Region. This is a permanent position within one of Ireland’s Top Construction Companies.
Overview of Responsibilities:
* Oversee the daily operations of the office
* Co-ordinate and monitor the activities that occur within the office to maintain the smooth running of the office.
* Manage staff holidays, ensuring that there are sufficient resources at all times. In the event of holidays/sick leave, ensure that the workload is distributed amongst other staff and that all deadlines are met.
* Induction of office staff, liaising with IT support to ensure new staff are set up on the company's system on arrival.
* Ensure office equipment is fully functional and log calls to IT support or provider as required.
* Procurement of office supplies where necessary.
* Weekly and monthly reporting.
* Invoicing.
* Coordinate & review all office accounts.
* Manage all Facility Agreements & logistics for the office.
* Manage all office-related service agreements.
* Procurement - raising requisitions.
* Managing all documentation coming through the office.
* Database maintenance.
* Coordinate contacts lists and telephone queries.
* Ensure timely distribution of documents & drawings to project personnel.
* Distribute drawing transmittals and submittals to clients.
* Receive and conduct a full quality check of all drawings and documents transmitted by the lead consultants.
* Management of document control software system ensuring that all parties receive adequate training and then use the system.
* Maintenance of controlled document registers and associated documentation.
* Liaise with Scheduler, Safety Manager, and Client.
* Maintain up-to-date Org Charts.
* Cover for the Time Administration of the Project when required.
* Manage other Administrators.
* All other duties associated with this role.
Experience:
* Prior experience in a similar role within the Construction Industry.
* Document Controller / Site Admin experience considered also.
* A business or administrative qualification would be an advantage.
* Very proficient in Microsoft Office Suite; Excel, Outlook, etc.
* Negotiation and problem-solving skills.
* Highly organised.
For more information about this role, contact Declan Duggan at Oradeo Recruitment confidentially on +353 1 687 7188 or apply in confidence.
About Oradeo – Oradeo Recruitment are specialists in the construction & engineering sector. We are a leading service provider in Ireland, UK, and Europe for professional recruitment services and the provision of managed labour in Construction & Civil Engineering, Data centres, Mechanical & Electrical, Life Sciences, and Renewable Energies sectors.
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