Facilities Manager, Systems Administration, Hybrid Office/home/site
Location: Tallaght, Dublin 24
Status: Permanent Staff role directly with the Client (not service provider)
Remuneration: circa €50, plus
20 days holidays per annum rising to 25 days after two years
Private employee medical insurance
Company pension after one year of service
Flexible start and finish times
Initial training and on-going development from an experienced team member
Excellent opportunities for career progression
Individuals recognised as high performing will be invited to join the Leadership Academy as part of your on-going development
Dynamic work environment
Modern office facility with free parking
On-site gym and canteen
Up to 2 days remote working per week
Mobile and broadband discounts
You have strong administration, organisational, analytical skills and attention to detail as well as experience in an engineering / technical environment. Knowledge and experience working in the Facilities Management Sector or similar would be a key advantage.
This is a multi-tasking role that sits in the Hard Services Facilities Management Department based in our client's headquarters in Tallaght, Dublin 24. Reporting to the Senior Facilities Manager and supporting the wider regional team, you will take ownership for streamlining facilities management and asset management systems and processes and coordinate multiple projects and tasks.
Some insight to the role: The Facilities Department are responsible for the day-to-day maintenance and management of a large portfolio of retail properties around Ireland, as well as assets and merchandising equipment to ensure that they are maintained to the highest standard.
Duties & Responsibilities
Learn and get up to speed on systems by participating in training to ensure super user status
Provide guidance to new users and the wider team when required
Implement any minor changes as directed by the IT Department
Analyse systems input by users, generate reports and flag any issues in need of attention e.g. maintenance management system, if first priority calls are sent to the maintenance engineers and they are not following up within specific deadlines or if a parts request is logged but not ordered from the supplier.
Communicate with the maintenance team to ensure progress reports for work they have carried out are completed
Ensure all faults are logged on the Asset Management System
Other duties
Management of administration within the department, compiling presentations
Compliance of processes - procedure guidelines updates and ARIS system key user
Line management responsibilities managing the services centre and reception team
Work collaboratively with stakeholder departments to deliver services and solutions
Flexible and adaptable to respond to reasonable ad-hoc tasks as required
Requirements for Success in this role
A good level of experience in a similar role
Strong Administration and a proven ability in generating reports.
Strong interpersonal skills, and excellent communication skills
Strong problem-solving and innovative skills
Ability to coordinate multiple projects and tasks to strict deadlines with meticulous attention to detail
Highly motivated, flexible and results driven, dynamic, decisive with the ability to react to changing situations and execute quickly on own initiative
Proficiency in Microsoft Word, PowerPoint, and Excel
Confident Systems User – Maintenance Management System, Asset Management System, Work Progress, Flow Charts or similar
Experience in an Engineering environment would be a clear advantage.
Driver's licence is essential
This role offers fantastic career growth and development. There are several directions within the organisation you can progress to
To apply send your CV demonstrating your relevant experience and competence in the above