Administrative Assistant Kenny-Whelan are hiring an Administrative Assistant for one of its Global Biotech Life Sciences Companies in Limerick.
Contact: Carmel Synnott on email: ****** or call on 087 7422268
Profile of the Role: Provide administrative support, scheduling calendars, documentation management, and other supportive duties to Senior Document Controller and Directors.
Description of Duties: Directing incoming requests to appropriate personnel; initiating contacts as required - Workshop/meeting logistics support.Prepare plan with Senior Document Controller and Director to ensure efficient and effective travel itinerary.Management of daily complex calendar.Prepare with Senior Document Controller and Director all material requirements for travel (assemble binders, pre-reads, and agendas).Book and prepare travel arrangements/itineraries (registration, ground, air, lodging).Work with Senior Document Controller and key Director contacts to ensure good communications (meetings/phone calls) are appropriately scheduled and prepared for (Contact, telecom, meeting log).Respond to all enquiries and contacts in a timely and professional manner.Plan events and coordinate activities for small or large groups at off-site and on-site locations.Prepare expense reports for workshops and business travel.Interact with individuals from other organizations in coordinating schedules.Process accounts payable/invoices - Direct incoming requests to the appropriate personnel.Maintain team/meeting distribution lists.Prepare correspondence and other materials for outgoing mail.Arrange details for visitors to the area, e.g., Hi-Viz, hard hats, etc.Maintain organization charts for the department.Experience and Requirements: Five years + Administrative Assistant experience.Ability to work independently with a high level of self-management in a dynamic work environment.Manage time to meet multiple demands.Advanced competency in MS Office Suite: Word, Excel, PowerPoint, Outlook.All applications will be treated with the strictest confidence.
Kenny-Whelan Contact: For further information please contact Carmel Synnott at 087 7422268 or send your updated CV to ******.
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