Reporting to the Document Control Team Manager, the Document Controller will be responsible for the correct and accurate storage, retrieval, and communication of all technical records and documentation within the ADPS Cork registry. In addition to managing the technical records, the Document Controller will be responsible for issuing and receiving all documentation from the site engineering, project teams, clients, and third parties, ensuring that all established ADPS procedures and policies needed to meet the demands of document control in a regulated environment are fully adhered to at all times.
Support all document flow needs for engineering design disciplines, Project Management, and Validation Departments.
Key Responsibilities:
* Issue associated Project Deliverables to Project Team & Client using Document Control System.
* Manage associated Project Deliverables in Electronic/Hard copy format.
* Expedite Vendor Documentation as required.
* Coordinate associated project packages in accordance with client procedures.
* Assist in supporting external audits, coordinating associated activities, and ensuring timely response to documentation requests for auditors.
* Coordinate document change orders, facilitating reviews, approvals, and retention of Risk Management documents.
* Liaise with clients, vendors, and contractors to deliver completed project handover documentation to client specifications.
* Be part of a Local Site Based Construction Management Team.
* Perform other reasonable work as requested by the Document Control Team Manager.
Experience & Skills Required:
* A minimum of 5 years’ experience in a similar role, working in a multi-disciplinary design office or equivalent.
* Demonstrable experience of internal and external audit practices.
* Ability to effectively work in a fast-paced, client-focused environment.
* Excellent interpersonal, organisational, multitasking, communication, and strong presentation skills.
* Strong attention to detail and reporting skills.
* Computer literate (ability to manage internal systems as well as external).
* Demonstrable experience of resilience and tenacity in a pressurised environment.
ADPS Group Global has 7 core values that provide the very foundation for the way we work and how we do business on a daily basis. These values underpin how we prioritise our actions; the behaviours we display internally and externally and set the standard for best practice across our organisation at all times:
* Continuous Improvement
* Relationship with Clients
* Value for Money
* Technical/Quality Professional Standards
* Respect, Teamwork & Communication
* Adaptability & Flexibility
* Development & Reward
Adapted from the ADPS Code of Practice - CP000
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