Senior Business Operations Administrator and PA Job Description
We are seeking a highly skilled and experienced Senior Business Operations Administrator and PA to join our team in Dublin North.
This is a 6-month contract with the possibility of extension, ideally starting within 2 weeks.
Key Responsibilities:
* Act as the main point of contact for the head of department and handle day-to-day needs.
* Organize travel arrangements, including visas and travel documents.
* Manage and process expenses.
* Coordinate event management.
* Manage diaries, making independent decisions on planning, organizing, and scheduling business meetings.
* Screen and manage calls.
* Assist with projects and presentations.
* Attend meetings and complete minutes of meetings.
* Compile Business Summary reports.
* Oversee business team reports.
* Collaborate with Legal and approve requests.
* Assist with HR duties.
* Coordinate and delegate administrative tasks.
Requirements:
* A minimum of 5-8 years' experience in a similar PA or Executive Assistant role.
* A business degree or equivalent is preferred but not essential.
* Previous experience in the pharmaceutical, logistics, or supply chain industry is an advantage.
* Advanced IT and MS Office skills, including Outlook, Word, Excel, and PowerPoint.
* Ability to analyze data.
* Excellent communication skills.
* Ability to prioritize workload and work under pressure.
* Ability to handle sensitive information with strict confidentiality.