CREGG is seeking a Property Operations Administrator to join a large and well-known client in Shannon. In this role, you will report directly to the Property Management Manager.
Main Responsibilities
* Preparation of annual property service charge, water, and commercial rates budgets.
* Preparation and submittal of monthly variance analysis of service charge budgets.
* Maintaining various reports on all estates under SCP management.
* Investigating long-term outstanding debts and liaising with the finance team.
* Dealing with queries regarding service charges.
* Supporting internal and external audit.
* Maintaining Service charge audit records for each estate and multi-let.
* Being the point of contact for local authorities and clients on matters relating to commercial rates and service charges.
* Preparation of commercial rates payment schedules on vacant buildings and multi-lets for each local authority.
* Arranging rates revaluations of existing properties.
* Completing section 11 forms for local authorities when applicable.
* Providing up-to-date building listings to finance for insurance purposes.
* Calculation and preparation of client balancing statements relating to service charge rate changes.
* Point of contact for Uisce Eireann (Irish Water) invoicing.
* Administration duties within the operations section as required.
Requirements
* Strong administrative skills with analytical and problem-solving capability.
* Proven systems knowledge (Yardi utilised by SCP).
* Advanced in the use of Microsoft Office applications, notably Microsoft Excel.
* Proven financial and administration experience (within the property sector a distinct advantage).
* Flexible and resourceful.
* Capable of working on own initiative.
* Good communication, relationship management, and negotiation skills.
The estimated salary for this position is approximately €35,000 - €45,000 per year, depending on location and experience.