Senior Executive AssistantDepartment:
Corporate Hospitality
Employment Type:
Full Time
Location:
Dublin
DescriptionBDO Ireland has an excellent opportunity for an experienced and professional Senior Executive Assistant to join our growing business. BDO is one of the world's leading accountancy and advisory organizations.
We have clients of all types and sizes, in every sector, but that's only part of the story We are seeking a Senior Executive Assistant to provide five-star service to our Managing Partner.
This is an excellent opportunity to contribute and grow in a leading professional services firm. The successful candidate will demonstrate excellent organisational and communication skills coupled with a 'can-do' attitude.
They will not only act as a Senior Executive Assistant but will also help manage and coordinate key project groups and Senior Level meetings.
Key ResponsibilitiesDiary Management:
Efficiently manage the calendar of the Managing Partner, scheduling meetings, appointments, and events with meticulous attention to detail
Correspondence Handling:
Swiftly and efficiently filter and prioritize all incoming correspondence, ensuring critical communications are addressed promptly
Travel Coordination:
Arrange and manage travel logistics for the Partner Group, including flights, accommodations, and itineraries
Communication Management:
Draft, review, and send communications on behalf of the Managing Partner, maintaining a professional tone and ensuring accuracy
Meeting Coordination:
Plan, prepare, and coordinate key leadership meetings, including agenda preparation, minute-taking, and follow-up on action items
Project Assistance:
Assist in various projects as needed, driving the automation of processes and systems to enhance efficiency
Financial Liaison:
Work closely with the finance team to ensure timely payment of invoices and reconciliation of credit card statements
Administrative Support:
Provide comprehensive administrative and clerical support, including document management, filing, and office supply maintenance
Confidentiality:
Handle sensitive information with the utmost discretion and always maintain a high level of confidentiality
Stakeholder Liaison:
Act as a point of contact between the Managing Partner and internal/external stakeholders, fostering strong professional relationships
Event Planning:
Assist in the planning and execution of company events, conferences, and team-building activities
Research and Reporting:
Conduct research and prepare reports as needed, providing insights and recommendations to support decision-making.
Skills, Knowledge and ExpertiseInterpersonal and Organizational Skills:
Exceptional interpersonal, organizational, and time management abilities
Communication Skills:
Excellent written and verbal communication skills, with a professional and articulate manner
Experience:
Minimum of 3 years' experience in a similar executive support role
Professionalism:
Confident and articulate, capable of representing the company and interacting with clients and executive staff at the highest levels
Multitasking Ability:
Proven ability to manage multiple tasks simultaneously, with outstanding attention to detail
Technical Proficiency:
Strong IT skills, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook
Problem-Solving:
Strong problem-solving skills, with the ability to anticipate needs and take proactive steps to address them
Confidentiality:
Demonstrated ability to handle sensitive information with discretion and maintain confidentiality
Adaptability:
Flexibility to adapt to changing priorities and work effectively in a fast-paced environment
Initiative:
High level of initiative and self-motivation, with a proactive approach to tasks and responsibilities
Team Collaboration:
Ability to work collaboratively with team members across various departments, fostering a cooperative and supportive work environment
Attention to Detail:
Meticulous attention to detail, ensuring accuracy and thoroughness in all tasks and communications. BenefitsIncome Competitive salaryTravel Green Allowance VoucherEmployee referral scheme – "refer a friend".Pension schemeHealth Mini Health AssessmentsDigi DocGroup health schemesLife AssuranceCycle to Work schemeCSR, Sports and Social and Wellness CommitteesOn site gymCareer Career ProgressionBDO Learning & Development programmeCoverage of professional subscriptionLeave Together Anywhere LeaveAnnual Leave Purchase SchemeAdoptive Leave IncreaseLocation Free breakfast every dayState of the art officeCentral locationOn site caféOn site complementary barista
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