Job Description
We are seeking a dynamic and self-motivated Executive Assistant to join our team in Cork. As an integral part of one of Cork's most recent success stories, you will provide administrative support to 2 key members of the senior leadership team.
This is a hybrid working model with a requirement to be on site 50% per month.
The successful candidate will:
* Maintain daily calendars for business partners, initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
* Manage meetings at various locations and sizes, assist in planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.
* Coordinate and arrange travel, including complex travel (e.g., international, multi-city travel) for business partners including air, hotel and rental car.
* Manage business partners' passport and visa for international travel.
* Process complex expense reports (i.e. multi-currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner.
* Attend various business meetings as needed to understand the business area and priorities.
* Create and edit documents, spreadsheets and presentations.
* Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.
* Assist with administrative tasks in pre-boarding and onboarding of new employees to the area as requested by the manager and/or business partners.
* Identify innovative techniques to increase productivity across the team.
* Serve as a backup for other administrative assistants in order to meet workload deadlines or during absences from the office.
* Handle additional administrative support or special projects as assigned.
The ideal candidate will have a demonstrated history in a previous Executive Assistant role, providing support to key business stakeholders. They will possess fantastic communication skills, a natural problem solving ability and be accustomed to adapting to constantly evolving business needs.
We welcome applications from motivated and experienced individuals who are passionate about delivering exceptional administrative support.