Job Title: Legal PA
We are seeking a highly skilled and experienced Legal PA to support the continued growth of our Dublin office.
The Role:
As a Legal PA, you will provide high-quality, proactive, and experienced support to a team of Real Estate fee earners.
* Work collaboratively with all Finance teams to proactively support fee earners' financial performance, including client billing and reports, management of matter balances, and working capital.
* Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications, and liaising with the Business Acceptance Unit as required.
* Conflict check and Client Due Diligence processes, accurately completing the end-to-end Client Matter Inception (CMI) process while adhering to Firm-wide best practice protocols.
* Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP, and archiving completed files.
Responsibilities:
* Comprehensive diary management, including forward planning, proactive travel and meeting arrangements, identifying meeting clashes, and resolving independently where appropriate.
* Identifying and recommending cost-efficient options for complex travel arrangements.
* Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room, and hospitality resources.
* Support in preparation and management of transactional documents and contracts, title deeds, security deeds, and correspondence.
Requirements:
* 2-3 years' Real Estate Legal PA experience (or equivalent) gained within a comparable environment and at an appropriate level.
* Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation.
* Be a confident stakeholder manager, with evidenced experience of engaging with internal and external stakeholders of all levels.
* Adept at adopting a consultative and thorough approach to tasks.
* Maintain efficient diary and task management across a range of tasks, ensuring the accuracy and levels of service expected within a high-performing team.
* Enthusiasm, resilience, and ambition to find solutions to problems.
* Remain calm and optimistic in time-sensitive situations or under pressure.
* Willingness to work flexibly to meet client needs.
* High degree of competence in the use of Microsoft Office suite.
Benefits:
* Pension
* Healthcare
* Hybrid Working
* Death in Service Benefits
* Income Protection
* Career Progression
* 25 Days AL