Company Profile:
Leading manufacturer of tanks, containers and modular units for 25+ years. Established in 1995 Suretank is headquartered and manufacturers in Ireland.
Suretank operates with an integrated management system ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 plus EN 1090-1:2009 ExC2, ASME 'U' & 'R' Stamp, LR rules pressure vessel Class 2.1.
Registered Electrical Contractor, IS 3217; 2013.
Suretank provides Modular Solutions (OSM), Offshore Tank & Container Solutions & Bespoke Pressure Vessel Solutions to the Energy, Marine, Infrastructure & Industrial sectors.
Job Summary:
The Purchasing Manager will oversee the daily operations of the Purchasing Team, managing a team of buyers to ensure the timely procurement and delivery of goods, materials, and services necessary for the smooth functioning of the organisation's production facilities.
This role involves close collaboration with various departments to meet their material and service needs for project completion.
Additionally, the Purchasing Manager will prioritise the management of Material Requirements Planning (MRP) and inventory files.
Key Responsibilities:
Procurement Planning and
MRP:
Coordinate with Production Team to ensure that material requirements align with production schedules and ensure MRP is maintained on SAP Business One.
Collaborate with Procurement Manager on MRP strategies to optimise inventory levels and ensure timely availability of materials.
Measure and Report Material Shortages to Procurement Manager in order to identify potential shortages and proactive measures to prevent production delays Conduct root cause analysis for material shortages and report to Procurement Manager Ensure Purchasing Team representation at daily Production and Engineering Meetings along with weekly Contract Handover Meeting.
Inventory Control:
Oversee the team to maintain optimal inventory levels, ensuring sufficient stock while minimising excess by managing safety stock levels, lead time and timely delivery.
Supply Chain to be viewed as an internal supplier to the business. All kitting and cut lists monitored and confirm timely delivery to production floors to ensure production workflow. Raw materials (steel plate) use to be reviewed and monitored to guarantee minimum waste.
Coordination of all intercompany transfers between locations managed on SAP Business One Manage inventory aging, obsolescence, waste and recovery initiatives Ultimate owner of the Inventory master data, price files and supplier catalogues
Team Management:
Manage the daily operations of the Purchasing Team by overseeing daily activities of team, coordinate workflows and assign tasks to team members to ensure timely and accurate completion of purchasing activities Lead, mentor, and manage a team of buyers by providing strong leadership, and mentoring to team, conduct performance reviews setting clear KPI's communicating expectations to the team members.
Provide training when necessary to ensure tasks are completed in accordance with Company policies, SAP procedures and protocols, with subsequent oversight on accuracy, completeness, timeliness and adherence to procedures Motivate and engage team members ensuring high performance and professional development.
Collaboration:
Collaborate closely with the Engineering Department to manage and update changes to Bills of Materials (BOMs).
Promote the adoption and streamlining of Core Material Lists by the Engineering professiona Provide approval and authorisation for the Purchasing Team to place purchase orders as per the BOM, within OTB, Budget and Cash Flow parameters Work with Production Team & Production Planning to ensure the availability of materials for production needs.
Collaborate with the Sales Team to analyse anticipated material demands and lead times for upcoming projects.
Communicate these demands to the Procurement Manager to adjust procurement plans and budgeting accordingly.
Support and review the promotion of core materials and flexible specification.
Collaborate with the Quality Team to ensure material standards are met.
Continuous collaboration with Quality Team on Supplier Development.
Collaborate with contractors and service providers to ensure their work aligns with company standards.
This includes verifying necessary insurance, adhering to ISO standards for Quality, Health & Safety, and Environmental practices, and ensuring GDPR compliance.
Forecasting Collaborate with sales and production teams to analyse demand forecasts and adjust procurement plans accordingly and communicate information up to Procurement Manager and to Purchasing Team Monitor market trends and economic indicators to anticipate changes in material availability and pricing.
Work closely with suppliers to ensure they can meet forecasted demand and adjust orders as needed.
Order Management:
Ensure timely availability of materials by instructing buyers, when needed, with regards to expediting or de-expediting orders as required in order to achieve on time delivery targets.
Identify and set inventory targets with Procurement Manager to avoid overstocking or stockouts.
Track and Monitor OTD (On-Time Delivery) performance metrics to ensure targets are met.
Reporting outcomes to the Procurement Manager in order to resolve issues when needed and implement process improvements in line with company ISO Standards Ensure accurate supplier delivery information is maintained in SAP to ensure credible OTD data.
Manage sourcing of cost-effective, reliable transportation options in line with order delivery schedules. Seek ways to improve logistics operations by reducing costs and transit times.
X-functional collaboration with wider group companies to provide necessary support for purchasing. Work with Procurement Manager to promote standardisation of purchasing processes across the group to achieve efficiencies.
Ordering and delivery of goods, materials, and services to meet production schedules.
Expediting contract PO for tanks and modular business highlighting any critical issues that may/will impact production.
Compliance:
Ensure all purchasing activities comply with company policies, SAP procedures and protocols.
Provide training to the purchasing team to ensure they are proficient in using company systems and adhering to established procedures.
Ensure that all purchasing activities are conducted in strict compliance with the Delegation of Authority issued by the Company's Board of Directors.
Maintaining thorough documentation for all purchasing decision and approvals to ensure transparency and accountability.
Ensure all purchasing activities are made from approved supplier list to maintain consistency and high standards of quality. Lists to be updated following Supplier Performance Reporting.
Collaborate with the Quality Team to ensure that all purchased materials meet the required Suretank standards.
If materials do not meet Suretank quality standards, ensure accurate documentation of quarantined materials in the SAP system.
This includes promptly requesting credit notes when applicable, processing returns, and recording the receipt of replacement materials.
Update the SAP system to reflect the receipt of replacement materials, ensuring that they meet the required standards before releasing them for use in production.
Document all communications with suppliers throughout the process to ensure transparency and accountability.
Key Reporting to Procurement Manager (timelines to be confirmed i.e.
weekly, monthly, quarterly)
Purchase Order Status Report Inventory Levels Report On Time Delivery Report Supplier Performance Report Cost Savings Report Material Shortage Report Forecast Accuracy Report Logistics and Transportation Report Compliance and Risk Management Report Qualifications:
Third Level Qualification in Purchasing, Supply Chain Management or Business Administration, or a related field.
Proven experience in a purchasing or procurement role, preferably in a manufacturing environment.
Previous experience in team management with Strong leadership skills.
Excellent negotiation and communication skills.
Proficiency in procurement software (SAP Business One preferable) and Microsoft Office Suite.
Strong analytical and problem-solving abilities.
Ability to work collaboratively with cross-functional teams.
Company Benefits:
Competitive Salary Company Laptop Company Healthcare Plan Company Pension Scheme Employee Assistance Programme Employee Referral Programme Tuition assistance for approved training Free parking at all Suretank locations
Work Environment:
This position will be based at our main facility but will require regular visits to our secondary facility.