The Position
The position of Administrative Officer is a management grade within the Council. An Administrative Officer is responsible for the organization and management of all aspects of a section or sections including staff. Duties may also include representing the Department or Council on various committees and contributing through the business planning process to the formulation of policy. The person selected will possess an in-depth knowledge and experience in the policy and strategic issues and responsibilities of a Local Authority. Knowledge of the strategic direction and initiatives of the Council will also be required. The person appointed will have excellent interpersonal, communication, negotiating, and decision-making skills. The post holder will be directly accountable for the work of the staff reporting to them. The Administrative Officer will be expected to work closely with colleagues to ensure that the activities of the Council are effectively coordinated and delivered. The positions are in various sections of the organization, and the duties will vary depending on assignment. Wicklow County Council now invites applications from suitably qualified persons who wish to be considered for inclusion on a panel from which temporary and permanent vacancies for Administrative Officer may be filled throughout the lifetime of the panel.
Duties & Responsibilities
The duties of the office shall be to give to the local authority under the direction and supervision of its appropriate officer such services of an executive, supervisory, and advisory nature as are required for the exercise and performance of any of its powers and duties and shall include the duty of deputizing for other officers of the local authority, when required, and such duties as may be required, in relation to the area of any other local authority.
The duties of the post include, but are not limited to, the following:
* Providing high-level administrative support based on a thorough understanding of the overall workings and policy of a section.
* Supervision and Management of Staff
* Manage workload effectively within the team ensuring that the targets set for that work area are reached.
* Project Management as required.
* Policy formation.
* Supervise and Participate in the Performance Management Development System.
* Successfully manage the relationship and attend meetings with internal departments and external service providers as needed.
* Possess a high degree of initiative and be able to work both as an individual and as a team member.
* Maintain/develop appropriate records, reports, and documentation as required.
* Have the ability to manage financial resources with a budgetary control framework and manage budgets as required.
* Continuously monitor existing procedures to ensure they comply with best practice and develop new/improved procedures where appropriate.
* Have a good knowledge and awareness of Health and Safety Legislation and Regulations, their implications for the organization and the employee, and their application in the workplace.
* Any other duties as may be assigned.
Qualifications
Education, Training, Experience, etc.
On the latest date for receipt of completed application forms, candidates shall have:
1. Have obtained at least Grade D (or a Pass) in Higher or Ordinary Level in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation, or Economics, and
2. Have obtained at least Grade C (or Honours) in higher level (or Honours) papers in three subjects in that examination (or two subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation, or Economics), or
3. Have obtained a comparable standard in an equivalent examination, or
4. Hold a third level qualification of at least degree standard.
5. Shall have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organization, and control of staff. In the event that an offer of employment is made, the candidate will be required to submit all relevant Educational Qualifications in order to meet the requirements above.
The holder of the office will be required to hold a valid Irish/EU full driving licence for class B vehicles or a licence acceptable to NDLS for exchange, free from endorsement and disqualification.
Application forms and further particulars including qualifications, duties, and competencies for this post are available on our website at http://www.wicklow.ie.
Human Resources Department
Wicklow County Council
Wicklow Town
Co. Wicklow
A67 FW96
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