Role Summary
Providing high quality customer service to a diverse range of stakeholders and visitors, greeting visitors at reception and providing information, signing in visitors and providing security passes. Welcoming visitors to Parliament Buildings and the Great Hall, maximising opportunities to engage, providing a warm, friendly welcome to Parliament Buildings, connecting people and providing helpful, accurate information and signposting as required.
Key Responsibilities
* Providing tours of Parliament Buildings to a wide range of audiences in a confident, inclusive, politically neutral and engaging manner.
* Assisting the Visitor Experience Supervisor and the Visitor Experience Manager to continuously improve and develop the Visitor Experience team by providing input, ideas and feedback.
* Assisting with event management and delivery, problem solving and assisting event organisers as required.
* Working closely with colleagues within the Visitor Experience team and being flexible and dynamic in relation to service delivery.
* Building and maintaining good relationships with colleagues from other business areas and with Members.
Administrative Support
* Managing electronic mailboxes, phone calls and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
* Assisting in the gathering of information for distribution through internal and external communication channels, including but not limited to social media.
* Gathering information and feedback and using Microsoft Office and bespoke internal Assembly software systems and databases effectively to prepare documents.
* Providing high quality and timely administrative support, for example filing, photocopying and diary management.
* Inputting data and maintaining records in databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
* Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any queries.
* Recording information to support the production of minutes and draft minutes.
* Checking and processing invoices for payment through electronic payment system.
Person Specification
* A minimum of GCE 'A' level passes A*-C in 2 separate subjects and 5 GCSEs at grade A*-C including English Language and Maths.
* At least 2 years' experience in a customer focused role of: Providing information verbally in a clear and engaging manner to a diverse range of people at all levels, including members of the public, team members, and managers.
* Working as part of a close-knit team to deliver a range of customer focused services to a high standard.
* Problem solving, organising workload and giving attention to detail to ensure excellent service delivery.
* Using effective written and administrative skills to produce clear, accurate, high quality work to deadlines.