Our client is seeking an Operations Coordinator to play a key role in ensuring the smooth running and continued growth of their company. This hybrid role involves working 2 days in office.
The ideal candidate will have previous experience in administration, with strong systems skills including Word, Excel, and Outlook. They should also be comfortable engaging with clients and colleagues at all levels.
Responsibilities:
* Monitor and manage various email inboxes.
* Organise and diarise meetings, events, hot desks, day passes, travel, and accommodation.
* Handle incoming and outgoing post.
* Answer calls, relay messages, and correspond with clients as needed.
* Maintain and organise document filing systems for our Irish offices.
* Oversee office inventory and manage licence agreements for facilities and utilities in our Irish offices.
* Assist team members with resolving IT issues and coordinate with IT colleagues as necessary.
Finance:
* Manage company credit cards and reimbursement of colleagues' personal expenses.
* Generate WIP reports.
* Assist with annual audit and VAT returns.
* Monitor bank accounts and respond to all internal and external client account enquiries.
* Set up new customer accounts on our finance system.
* Raise invoices, credit notes, statements, and deposit requests.
* Credit control - correspond with clients to resolve overdue account balances.
* Sending remittances.
* Respond to vendor statement emails and resolve discrepancies.
Business Development:
* Support marketing efforts by attending networking events and coordinating marketing materials.
* Arrange social media posts and maintain records of events and registrants.
* Focus on business development activities to expand our Irish presence.
HR:
* Assist with recruitment, including creating job advertisements, liaising with recruitment agencies, and organising and attending interviews.
* Manage HR records and onboarding for new hires, coordinating with UK-based colleagues.
This is a confidential role, and interested candidates can contact Noeleen Stewart for further information.