Part-Time Office Administrator/Receptionist (M/F/D)
The Opportunity:
Avantor is seeking a highly organized, part-time Office Administrator/Receptionist to provide essential administrative support to various departments and ensure efficient task and request management.
This role is fully site-based in our Dublin office at the Orion Business Centre.
Working days/hours:
Tuesday, Wednesday & Thursday from 9 am until 2 pm (15 hours total)
What we're looking for:
Experience: At least 3 years in an administrative roleStrong organizational skillsIT proficiencyEffective verbal and written communication skills
Required Languages:
Fluency in both written and spoken EnglishHow you will thrive and create an impact: Meeting and greeting visitors and allowing access into the buildingManages TV in reception and updates with names/profiles of weekly/daily visitorsResponsible for daily distribution of post and management of outgoing postScanning of invoices to the AP teamProvides administrative support for multiple departments within Avantor – to include training records, assistance with INAB certs.
Company car administration tasks to include the management of toll tags, fuel cards, tax discs, liaising with fleet companies for new car leases, coordination of Company car BIK forms, preparing BIK data for payroll.
Point of contact for Egencia - our travel partner; assist staff set up their profiles plus agree rates with our chosen local hotels annually.
Ensures Avantor Ireland Intranet is up to date, uploading and maintaining integrity of documentsAssists in the organisation of internal and external company events and provides administrative supportArranges lunches & refreshments for internal meetingsScheduling Induction Day for new startersManages budget and replenishment of all stationary supplies, and other ad hoc supplies as needed for office and canteen etcMaintains the franking machine, water dispensers and coffee machineMeeting room and marketing room managementMeeting service contractors and ensuring Permits to Work are completed prior to the commencement of worksHandling overflow of incoming callsPerforms other duties as assignedIn conjunction with the Manager, sets, agrees, and takes ownership of goals as per the PMP processWillingness to perform other duties as assignedBenefits:
Standard Holidays: 25 days of annual leave plus 10 bank holidays (pro rata)
LinkedIn Learning:
Access to LinkedIn Learning for professional development
Private Medical Insurance:
Comprehensive coverage after successful probation
Enhanced Pension:
Available after successful probation
Employee Assistance Programme:
Support when you need it
Additional Holidays:
Option to purchase extra leaveBike to
Work Scheme:
Encouraging a healthy commuteDisclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification.
They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
Avantor is proud to be an equal opportunity employer.
EEO Statement:
We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor.
We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.
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