We are SGS- the world’s leading Inspection, Verification, Testing and Certification company. We are recognised as the global benchmark for sustainability, quality and integrity. We have 99,600 employees across our 2,600 offices and laboratories worldwide, working together to enable a better, safer and more interconnected world.
We provide independent services worldwide that make a difference in people’s lives across Testing, Inspection and Certification. We also offer training and consultancy services to ensure your organisation stays up with the latest developments in standards, regulation and technology across all industries.
Wherever you are, whatever your industry, our experts worldwide provide specialized solutions to make your business faster, simpler and more efficient.
To ensure the efficient operations of the HR department with all administrative and/or operational requirements. You will assume the duty of clerical and administrative support to optimise workflow HR procedures. You will assist colleagues by supporting them with planning and distributing information. You will be a key point of reference for all queries, requests or issues relating to the functioning of the HR office.
* This a permanent position based on-site in Naas.
Job Description
* Provide administrative support in relation to HR activities.
* Manage the annual leave and absence process using HR Locker.
* Provide general administration support such as managing employee files, drafting letters and other office support.
* Provide information to employee queries on HR policies and procedures.
* Take the lead with the in-house recruitment tool; SmartRecruiters, ensuring that it is being utilised to its full potential, including the reporting/analytics function.
* Ensure that all non-EU employees have a right to work in Ireland and have the relevant documents such as visas and work permits.
* Assist with the onboarding of new employees. This includes ordering IT equipment, sending out welcome emails to new starters joining the business and ensuring all new starter information is returned to HR for payroll purposes.
* Liaise with Payroll to ensure that they have updated and accurate information each fortnight.
* Participate in departmental meetings to ensure that the process workflow is aligned.
* Provide recruitment administrative support for all stakeholders concerned.
* Be the main point of contact for recruitment, using SmartRecruiters; contacting applicants, sending out correspondence, arranging interviews, reference checking, offer management and onboarding.
* Ensure that all security protocols are followed (visitors sign in).
* Participate in career fairs and work with third-level education providers in supporting internships, work placements, apprenticeships and building the SGS brand.
* Work effectively and cooperatively with other staff members. Develop open, honest and respectful relationships with others; foster good working relationships within the team.
* At all times, handle information confidentially and in line with data protection laws.
* Constantly maintain the culture of the Company incorporating the values of the Company.
* Ensure full compliance with the Company’s Code of Integrity & Professional Conduct, and at all times adopt behaviour in accordance with SGS Equality & Diversity policy.
* At all times, adopt a safe behaviour by exercising due regard for the health and safety of yourself, colleagues, and clients, in line with the Company’s policies and procedures.
Qualifications
* Third level education or experience in HR or Administration.
* High level competency in Microsoft Office Suite products.
* Knowledge of commonly used best practices and procedures within Recruitment and HR is preferred.
Additional Information
The ideal candidate should possess the following attributes/skill-sets:
* Adherence to confidentiality in all HR related matters, including GDPR.
* Ability to communicate at all levels of the organisation, build relationships and work collaboratively with others.
* Proactive with excellent organisational skills, strong attention to detail and the ability to prioritize multiple tasks.
* Strong written and verbal communication skills.
* Interest in developing a career in HR and/or Administration.
* Knowledge of HR policies and procedures.
An overview of some of the benefits available:
* Annual Tax Saver Tickets for Rail, Bus and Luas.
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