Job Title: Administrator (Part-Time, 16 Hours/Week) Location: Hybrid (1 day in office Sandyford, remainder remote) Job Summary: As a Sales Administrator, you will play a key role in supporting the sales team and ensuring smooth administrative processes for the business.
Your duties will encompass general sales support, invoicing, and accounts management, with a focus on providing excellent service to our clients in the hospitality sector.
This is a part-time, 16-hour per week position, with one day per week in the office, and the rest of the time remote.
Key Responsibilities: Sales Support: Provide administrative support to the sales team by handling customer inquiries, processing orders, updating CRM systems, and managing client communications.
Invoicing & Accounts Management: Handle the preparation and dispatch of invoices, track payments, and ensure all transactions are accurately recorded.
Assist with maintaining financial records and liaising with the accounts department.
Order Processing: Assist with the order fulfilment process, ensuring orders are accurately entered, processed, and dispatched in a timely manner.
Client Relationship Management: Maintain a high level of customer service by handling ad hoc requests, answering queries, and resolving any issues that may arise with customers.
General Administration: Provide general administrative support, including filing, managing documentation, and assisting with any additional tasks as needed by the team.
Ad-hoc Tasks: Assist with a variety of tasks that may arise in the day-to-day operations of the business, including data entry, reporting, and supporting sales campaigns or promotions.
Skills & Qualifications: Proven experience in a sales administration or office administration role, with a strong background in invoicing and accounts management.
Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
Strong communication skills, both written and verbal, with an ability to interact professionally with customers and team members.
Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM and accounting software (e.g., QuickBooks or Xero) is a plus.
A proactive, flexible attitude with a keen eye for detail.
Previous experience working in or with businesses in the hospitality industry is desirable but not required.
Benefits: Competitive hourly rate.
Flexible working arrangements.
Opportunity to work in a dynamic and growing company with a supportive team.