Job Opportunity: Legal Secretary – Commercial Property & Banking
We are seeking an experienced Legal Secretary to join our dynamic and fast-paced Commercial Property & Banking team based in Dublin.
Key Responsibilities:
* Transcribe dictations accurately and with attention to detail.
* Format and manage legal documents, ensuring they are up-to-date and compliant with relevant regulations.
* Electronically save and store documents on a practice management system, maintaining accurate records and easy access.
* Handle filing, invoicing, and general administrative support, prioritizing tasks efficiently.
* Prepare and arrange Land Registry and Registry of Deeds documents, adhering to strict deadlines.
* Assist with Requisitions on Title and scheduling title documents, communicating effectively with colleagues and clients.
* Draft Contracts for Sale and closing documentation, including Family Home and Section 72 Declarations.
* Prepare Bibles of Security/Title documents, verifying accuracy and completeness.
* Manage Data Rooms (HighQ) and prepare ROS online returns, meeting regulatory requirements.
* Provide occasional reception cover and support overflow secretarial work, demonstrating flexibility and adaptability.
Requirements:
* Minimum of 3 years' experience as a Legal Secretary, preferably within Commercial Property & Banking.
* Familiarity with a fast-paced office environment, handling multiple tasks simultaneously.
Essential Skills:
* Exceptional attention to detail, ensuring accuracy in all aspects of the role.
* Strong IT and systems skills, proficient in digital dictation and practice management systems.
* Excellent time management and prioritization skills, meeting deadlines and delivering high-quality results.
* Collaborative team player with strong interpersonal skills, communicating effectively with colleagues and clients.
* Proactive approach, working independently and making informed decisions.
* Proficient in digital dictation, typing at a speed of 60+ words per minute.