Main Purpose:
The Fleet Manager will provide and manage a safe, efficient, reliable, and cost-effective transport. The manager will be responsible for providing support to the contracts & senior management as and when required in relation to fleet expertise and managing vehicle repairs.
General Key Duties
1. Manage the Operator Licence and Operating Centres and PMI checks on Company vehicles.
2. Be a key driver and serious about safety by leading from the front.
3. Plan, organise and manage all garage transport activities to meet the business needs.
4. Responsible for the maintenance of all transport and fleet including service history, calibration, etc.
5. Ensure the fleet is properly maintained and all necessary documentation and records are kept.
6. Manage and resolve queries and complaints efficiently and courteously.
7. Adhere to all the company’s safety guidelines including wearing all personal protective equipment.
8. Ensure all vehicles are tracked with our telematics systems Samsara.
9. Conduct transport audits annually with FORS and Van Excellence (Logistic UK).
Key Duties of the Fleet Manager include
1. Liaise with fleet admin and ensure invoicing has been completed and ensure hire, fuel, other charges, telematics, and repair/maintenance orders are raised on the system for cost control.
2. Promote and ensure understanding of and compliance with transport policies, procedures, and legislation (e.g., Tachograph, towing, ADR regulations).
3. Check driver files are up to date addressing appropriately if not – build & maintain files for all drivers and all training records and driving licence kept on file for 2 years.
4. Maintain Operating Centres & Operator licence in our different traffic areas – ensure compliance with Licence Operator regulations are met without fail, reporting any non-compliance, and attending all operator centres as per Traffic Commissioner guidelines.
5. Ensure competitive pricing for parts.
6. Ensure all vehicles are sign-written correctly as per Circet Livery standards.
7. Liaise with fleet admin and ensure monthly reports are produced and distributed accordingly addressing appropriately if not.
8. Ensure all legal requirements and fleet requirements are met on all owned/hired vehicles.
9. Ensure drivers are aware of laws relating to driving hours and rest times/breaks (RTWTD).
10. Ensure all vehicles over 3.5 tons adhere to the 6 weekly checks required by Operator licensing.
11. Ensure all vehicles have motor insurance as required by law on our MID portal.
12. Ensure all drivers meet the legal requirements across the UK.
13. Ensure all accident and defect reporting for all fleet vehicles including any insurance claims.
14. Responsible for the control of fuel cards and issuing vehicles through our in-house system.
15. Procurement experience dealing with suppliers and pricing of third-party garages and parts and verifying invoices.
16. Managing drivers for the FORS Driver training courses.
17. Installing trackers and de-tracking vehicles.
Education, Knowledge, Skills, Experience & Qualifications required:
1. CPC Qualification and good repute with a minimum of 3 years’ experience.
2. Proficient IT Microsoft and systems skills. Understanding of Transport Systems/Telematics.
3. Effective time management.
4. Effective management skills through others.
5. Team player with a flexible approach to work & hours of work.
6. Flexibility in relation to working hours.
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