IFTN JOB / CLASSIFIEDS LISTING | Element Pictures
Company: Element Pictures
Position: Executive Assistant to the Co-CEO and Producer Support
Location: Dublin
Contact: Annette Waldron
Phone:
Date Posted: April 14th
Email: ******
Element Pictures wishes to recruit an Executive Assistant to the CO-CEO & Founder.
This is an exciting opportunity to be at the heart of one of Ireland's leading production companies.
This post serves as the primary point of contact for internal and external stakeholders on all matters relating to the Co-CEO, while also providing Producer administrative support.
This is a fast-paced role, with particular focus on diary and travel management.
The post will be suited to someone who is organised, proactive and adaptable, and who has a proven ability to multi-task and prioritise effectively.
Duties include: Full Inbox Management: Monitoring the Director's inbox, including answering emails, dealing with queries and following up on requests.Extensive Live Diary Management: Fully managing and continuously updating diaries; ensuring the calendar and diary are prioritised daily according to changing demands and staying ahead of any internal and/or external issues which could impact the Director's schedule.
Prioritise conflicting needs and progress matters expeditiously, proactively and follow through on projects to successful completion.
Organising internal and external meetings and conference calls.Extensive Worldwide Travel Management: Booking all flights, hotels, car transfers, festival & conference accreditation.General Administration: Processing receipts and invoices, with detailed allocations across projects.
Creating PowerPoint presentations.
Providing cover for other administrative staff when needed.
Occasional event management, including organising company-wide meetings, screenings and dinners.Key Skills required: Ability to work on own initiative with proven experience in a similar roleExcellent organisational and communication skillsAbility to multitask and work in a fast-paced environmentProven attention to detail and accuracyAble to prioritise and work under pressureStrong communicator who likes to work in a team environmentExcellent MS Office skillsMinimum 3 years PA experience, gained at a senior levelLocation: This role is offered on a full-time basis with a minimum of 3 days in office per week subject to initial training and business needs and will be based at our Dublin office 30-31 O'Connell St., D01DH58.
Please send a short cover letter together with your CV to the email below with the subject line: Executive Assistant to Co-CEO and Producer support.
Applications close: Monday 21st April 2025
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