Our client is a leading garden design, landscape build, and maintenance company with over 25 years of experience. They work on a diverse range of projects, from residential garden designs to large-scale commercial landscapes and are looking for a calm, focused, positive and outgoing administrator who can work under their own initiative in a dynamic team.
Responsibilities
1. Set up and manage all office procedures for the efficient running of the business administration.
2. Collect and analyze site diaries and time sheets for all staff and crews.
3. Ensure payroll information is available and correct for bi-weekly payments.
4. Manage HR & Staff-related matters, including holiday scheduling, staff uniforms, and training.
5. Assist in sourcing products of the right quality and price, process purchase orders and payments.
6. Record all company assets, ensuring they are managed and serviced regularly, with correct branding.
7. Manage databases of suppliers, customers, leads, and products.
8. Support sales and marketing by managing and updating leads lists and monitoring sales paperwork.
9. Monitor maintenance and construction crews, ensuring daily contract-related paperwork is provided to the office for accurate weekly reports.
10. Maintain the holiday calendar; proficiency in Outlook is required.
11. Support management with high levels of administration.
12. Ensure timely and pleasant customer communications.
13. Book Keeping: Efficient knowledge in QuickBooks, processing customer and supplier invoices, bank transactions, recording, and reconciling.
Key Accountabilities and Indicators of Effectiveness:
1. Book Keeping
2. Monthly Management Reports
3. Up-to-date listings & reports for weekly finance meetings
1. Purchasing
2. Maintain preferred supplier list with alternatives.
3. Source materials of the correct quality at a great price.
4. Issue and process purchases.
1. Office Administration
2. Up-to-date information.
3. Efficient use of time.
4. Ability to prioritize.
Required Skills:
Running Indicators, Staff Training, Analysis, Office Administration, Asset Management, Bookings, Sourcing, Purchase Orders, Purchasing, Travel Writing, Payroll, Databases, Construction, Payments, Materials, Suppliers, Scheduling, Administration, Finance, Maintenance, Marketing, Business, Sales, Training, Management.
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