Our client is a leading garden design, landscape build, and maintenance company with over 25 years of experience. They work on a diverse range of projects, from residential garden designs to large-scale commercial landscapes and are looking for a calm, focused, positive and outgoing administrator who can work under their own initiative in a dynamic team.
Responsibilities
* Set up and manage all office procedures for the efficient running of the business administration.
* Collect and analyze site diaries and time sheets for all staff and crews.
* Ensure payroll information is available and correct for bi-weekly payments.
* HR & Staff related matters: manage holiday scheduling, staff uniforms, staff training, etc.
* Purchasing: Assist in sourcing products of the right quality and price, process purchase orders and payments.
* Fleet and Asset management: record all company assets, ensure they are managed and serviced regularly, and are branded correctly.
* Excellent ability to manage databases of suppliers, customers, leads, and products.
* Sales & marketing support: manage and update leads list, monitor and manage all paperwork and procedures relating to the sales process.
* Monitoring of maintenance and construction crews: ensure that all contract-related paperwork is supplied to the office daily to enable the production of accurate weekly reports.
* Maintenance of holiday calendar: must be proficient on Outlook and understand the calendar process.
* Support management with high levels of administration.
* Extensive travel management (flights, hotel bookings, car hire, etc.).
* Customer Care: ensure that our customer communications are timely and pleasant.
* Book Keeping: Efficient knowledge in QuickBooks, processing customer and supplier invoices, bank transactions, recording & reconciling.
Key Accountabilities and Indicators of Effectiveness
* Book Keeping: Monthly Management Reports, up-to-date listings & reports for weekly finance meetings.
* Purchasing: Maintain preferred supplier list with alternatives, source materials of the correct quality at a great price, issue and process purchases.
* Office Administration: Up-to-date information, efficient use of time, ability to prioritize.
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