Grade IV Clerical Officer Job Description
We are seeking a highly skilled and organized Grade IV Clerical Officer to join our team.
Duties and Responsibilities
* Provide daily clerical support to senior managers and executives, including mail management and data entry.
* Collaborate with the finance team to process invoices, manage accounts payable and receivable, and maintain accurate financial records.
* Utilize calendars and scheduling software to coordinate meetings, appointments, and events.
* Develop and implement systems for compliance requirements documents, ensuring accuracy and efficiency.
* Maintain a secure and up-to-date filing system, adhering to organizational policies and procedures.
* Organize admissions processes, coordinating with relevant teams to ensure smooth operations.
* Respond to phone queries regarding admissions, providing timely and effective support.
* Create high-quality spreadsheets, presentations, and reports using various software tools.
* Produce statistical and budget reports, analyzing data to inform business decisions.
* Design, implement, and improve office policies and procedures to enhance efficiency and productivity.
* Foster a customer-focused environment, prioritizing excellent service and communication.
Requirements
* Minimum 3 years of experience in an administrative or project support role, demonstrating exceptional skills and adaptability.
* Able to work independently and collaboratively as part of a team, exhibiting strong initiative and problem-solving skills.
* Proven experience in creating professional documents, presentations, and reports, showcasing expertise in visual communications.
* Excellent analytical and report writing skills, with the ability to distill complex information into actionable insights.
* Superior verbal and written communication skills, enabling clear and concise expression of ideas.
* Strong organizational and time-management skills, prioritizing tasks and meeting deadlines effectively.
* Medical terminology knowledge is advantageous, but not required.
* Absolute attention to detail and consistent adherence to procedures, guaranteeing accuracy and quality in all aspects of the job.