Project Administrator / Co-Ordinator
This role empowers you to shape a brighter way in the real estate industry.
At JLL and JLL Technologies, we are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best people and empowering them to thrive and grow meaningful careers.
Key Responsibilities:
Project Support and Control:
* Assist Project Managers in controlling projects
* Track project progress, identify and resolve issues
* Coordinate with project stakeholders and provide regular status updates
* Manage project documentation and files
* Provide administrative support to the project team
Financial Management:
* Review funding requirements and submit based on vendor proposals
* Manage capital projects financially - handle purchase orders, change orders, good receipts, and invoicing
* Monitor capital project activity and ensure spending is within the established budget
* Communicate with Project Managers to ensure working capital/expense funds are released when needed
* Submit funding/budget requests in the financial system
Project Administration:
* Create and activate opportunities/projects in TRIRIGA Project Management
* Review and validate quotations from suppliers/general contractors (Name, Description, Quantity)
* Document due diligence and upload it in TRIRIGA
* Coordinate with APO (Administrative Processing Team) for purchase requisition/PO issuance to suppliers/vendors
* Notify Project Managers on PO issuance and fund augmentation needs
* Manage goods/service receipt processes
Reporting and Database Management:
* Maintain database and reports to support project management and budget review
* Monitor and administer project dollars to ensure spending is within established budget
* Maintain tracking forms and generate reports
Qualifications:
Requirements:
* Bachelor's degree with 2-3 years of experience in basic financial management in the construction/project delivery field
* Fundamental knowledge of finance concepts like Budget, OPEX, CAPEX, etc.
* Excellent communication and interpersonal skills
* Ability to work independently and as part of a team
* Good attitude and willingness to learn and be trained
* Proficiency in G Suite, project trackers, and Smartsheet
* Experience with Microsoft Office suite of applications
* Strong planning, organizational, and time management skills
* Must be willing to work in line with US time zones
Desirable Skills:
* Experience in retail store build projects
* Familiarity with TRIRIGA Project Management system
* Knowledge of procurement processes and financial management principles
Location:
Remote – Dublin, IRL