The National Gallery of Ireland wishes to recruit an Exhibition Coordinator for the Exhibitions & Collection Services Department on a specified purpose contract. The purpose of this role is to co-ordinate exhibitions and displays and to assist with the organisation and delivery of complex exhibition projects.
Reporting to the Head of Exhibitions & Collection Services, the Exhibition Coordinator will:
1. Manage exhibitions and displays (particularly in-focus and medium size exhibitions), manage the project’s critical path, drawing up schedules and establishing and monitoring key milestones and deadlines.
2. Act as the main point of contact for these projects, chair meetings and ensure action points are met.
3. Assist the Project Manager – Exhibition Design with the development of the exhibition identity, design, audio guide and curatorial texts.
4. Build positive relations with the internal project team and external stakeholders such as partners and external curators, working with diplomacy and discretion at all times.
5. Manage the loan list, working closely with the exhibition curator, reporting regularly on the status of loan requests to key stakeholders.
6. Act as the main point of contact for lenders, administering loan requests, managing loan agreements, ensuring that all conditions of loan are met throughout the loan period.
7. Ensure that accurate and detailed exhibition & loan information is recorded on the Collection Management System and that exhibition & loan files (paper & digital) are created and maintained for each project.
8. Monitor the condition of exhibition galleries and displays, ensuring that they are maintained throughout the exhibition, taking any corrective action necessary.
9. Develop, compile, update and circulate exhibition lists, exhibition statistics and project information for various different purposes and users.
10. Closely monitor costs and ensure the project remains within budget.
11. Ensure Purchase orders are raised and follow up on invoices.
12. Ensure catalogues are sent to lenders once an exhibition has opened.
13. Work closely with the Art Handling and Loans Manager in relation to the logistics and installation of the exhibition.
14. Supervise the loading and unloading of artworks if required (this may be out of hours).
15. Co-ordinate project debriefs and evaluations.
16. Ensure compliance with health and safety requirements as set out in the NGI Safety Statement.
17. Upon successful completion of courier training, undertake courier duties in Ireland and abroad if required.
18. Provide general support to the Exhibitions team and Head of Department.
19. Assume other duties appropriate to the post as assigned by the Head of Exhibitions & Collection Services.
Salary range: Salary is in accordance with point 1 of the Executive Officer salary scale (PPC), currently €36,544 per annum as per 1 October 2024 pay adjustments.
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